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Healthcare
Medical Office / Practice Manager
Oshkosh, WI
Find & Apply For Medical Office / Practice Manager Jobs in Oshkosh, Wisconsin
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~ Creative Metal Products (CMP), founded in 1995, is a privately held, managed-growth oriented company. CMP has an excellent reputation and an established track-record when it comes to rapid, high quality production of innovative products. We fabricate individual components, assemblies or complete products to meet our customer's unique specifications. We specialize in metal fabrication- using light- to medium-thickness metals. CMP serves a number of industries including- Electronics component and assemblies; Lighting/Energy; Industrial equipment- machine enclosures; Electrical Enclosure; Material handling equipment and storage; medical, safety and military. ~ Your American Fabrication Partner ~
WHAT WE ARE LOOKING FOR
~ A hands-on team player who takes pride in craftsmanship Someone who can work efficiently without sacrificing quality A team player who builds strong relationships with coworkers and supports overall production goals A proactive problem solver who can troubleshoot and keep operations running smoothly
JOB DETAILS
Location:
Oshkosh Facility - Tube Fabrication & Color - onsite
Hours:
Part-time only (15-25 hours per week)
Schedule:
flexibility with start and end time, but preference is Monday-Thursday daily.
SUMMARY:
The Part-Time Office Manager supports the daily administrative, purchasing, accounting, shipping/receiving administrative functions and customer service of the organization. This position works closely with the General Manager, customers, vendors, and internal teams to ensure efficient office operations, accurate financial recordkeeping, and timely processing of orders and purchasing activities. The role serves as a key administrative resource while helping maintain a high level of customer satisfaction and operational effectiveness.
RESPONSIBILITES
Customer Service & Administrative Support Serve as the primary office resource for employees, customers, and vendors while providing administrative and operational support to the General Manager. Provide professional customer service and resolve routine customer concerns. Process and maintain customer documentation and records. Maintain a positive and professional working relationship with customers, vendors, and team members. Assist with general office administration and document management. Serve as a safety liaison by keeping all first aid items stocked, maintaining
OSHA 300/300A
logs, and updating SDS binder. Accounting & Bookkeeping Assist with month-end closing activities and account reconciliations within QuickBooks. Prepare and enter journal entries as directed. Reconcile company credit card statements and prepare expense reports. Review employee timecards for accuracy and follow up on discrepancies. Support and provide professional communication to external payroll management firm. Maintain organized financial records and supporting documentation. Generate financial and operational reports for management. Assist with accounts payable and accounts receivable functions as needed. Support annual audits and other accounting projects as required. Perform other duties as assigned to support business operations.
Order Processing & Vendor Relations:
Assist the General Manager with processing customer orders and maintaining order-related documentation. Verify purchase order accuracy, pricing, and required documentation prior to release. Track open purchase orders and coordinate with vendors regarding order status, confirmations, and billing inquiries. Manage vendor invoices and ensure charges align with approved purchase orders and receipts. Investigate and resolve purchasing and billing discrepancies with vendors and internal departments. Maintain accurate purchasing records, vendor files, and supporting documentation. Support invoicing and billing activities to ensure timely and accurate customer and vendor transactions. Generate purchasing and billing reports for management as needed. Serve as a liaison between vendors, accounting, and operations to ensure smooth purchasing and payment processes.
SKILLSET & EDUCATION
Associate or bachelor's degree in business administration, Accounting, or related field preferred. 3-5+ years of experience in office management, accounting, or manufacturing administration. Experience with QuickBooks required. Knowledge of payroll processing, AP/AR, and invoicing procedures. Proficiency in Microsoft Office Suite (especially Excel). High level of organization, accuracy, and attention to detail. Strong communication, problem-solving, and multitasking abilities. Ability to maintain confidentiality and exercise sound judgment.
