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Hospitality
Event Planner
Norwood, MA
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SUMMARY The Skating Club of Boston is a founding member of U.S. Figure Skating and a primary center for figure skating events, high-performance training and recreational skating in the United States. The Manager will report to the Director of Events and Programs and will work closely with the Event Coordinator and various Club departments. A successful candidate will be able to handle multiple tasks at one time and be efficient in time management. Remote work is not an option given the on-site requirements of the position.
PRIMARY RESPONSIBILITIES
Support the Director of Events and Programs, including direct responsibility for specific operational areas Draft competition announcement and build initial competition set-up on U.S. Figure Skating's Event Management System (EMS) Create "Know Before You Go" documents for officials, skaters and coaches Collaborate with Marketing and Communications team on efforts related to social media, event marketing/media needs, signage and web updates Oversee volunteer schedule to ensure positions are filled based on event needs Organize medical team schedule, for each competition and ice show, with Boston Children's Hospital/The Micheli Center Volunteer schedule review and on-site management of volunteers for all events Approve competition expenses including officials' travel and gifts Oversee travel, accommodation and hospitality logistics for competition officials Review and audit competition officials' expense reports before submitting to Director Track and reconcile competition expenses to ensure alignment with the approved budget supporting the Director Support efforts to bring new events and programming to the Club Partner with the Event Director and Club office to oversee ice and off-ice space scheduling for Club programs (Tomorrow's Champions, The Studio, Hockey, Academic Center) Support the Director with communication channels (parents, social media, Club) for Tomorrow's Champions program
REQUIREMENTS
Estimated 40 hours per week Additional hours required during events, including nights and weekends Strong organizational, interpersonal and oral and written communication skills Ability to manage multiple priorities in a fast-paced environment High-level proficiency with Word, Excel and Google Suite
QUALIFICATIONS
Experience in event management and planning, operations, sports or club management, hospitality or related fields Understanding of figure-skating events, procedures and leadership a plus Clear communicator and relationship builder Demonstrate initiative, advance planning skills and creative problem solving Ability to consistently manage several on-going projects of varying demands Professional, adaptable and approachable, with strong professional boundaries
