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Administrative Business Partner - III#26-24784

$31.91-$33.97 per hour

South San Francisco, CA

Onsite Job Description

Role Summary:

You will oversee the full interview lifecycle, including travel logistics, to provide[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]a welcoming and seamless introduction to our team. Additionally, you will coordinate essential[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]onboarding activities and support broader administrative operations to ensure new hires and[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]internal teams are positioned for long-term success. We seek a proactive, adaptable[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]professional who excels in dynamic environments, enjoys interpersonal collaboration, and[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]possesses a continuous improvement mindset.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]

Job Responsibilities:

[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]

• Highly skilled in Google Suite and able to manage gCal scheduling of department, team[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]and ad hoc meetings with both internal and external stakeholders (onsite, offsite, live or[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]virtual)[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Proficient in all available tech meeting platforms including in room technology, video[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]conferences, Google Meets, Zoom and global webcasts[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Schedule and support external candidate interviews[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Lead the coordination and execution of small Internal/within department meetings of 3-6[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]people and internal standing meetings small team off-sites (1 day with no sleeping[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]rooms and no activities) and on-sites including sprints and face to face team meetings[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]• Support the planning and execution of department-wide staff meetings (e.

g. Town Halls,[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]department meetings, etc), meeting logistics including agenda creation/distribution,[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]meeting materials, catering, room set-up, etc.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]

• Support to ensure attendees are prepared to participate in meetings including AV[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]connection, gMeets, Zoom info, etc.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Send communications on behalf of someone (note: complexity depends upon the person[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]requesting)[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Manage communications for day-to-day team operations, including changes in policies,[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]processes, department reminders (e.g. handling of gifts, etc.), team agreements[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Plan and coordinate team huddles and small team events (community driven, informal)[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Ensure that employees are recognized for milestones (anniversaries, weddings,[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]birthdays, etc.) based on department guidelines and company policies[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Serve as the internal and external face/liaison between the team and Genentech, acting[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]appropriately and professionally[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]Proprietary - For Roche Internal Use Only March 7, 2025[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]Genentech, Administrative Business Partner Page 1
  • Possess a general knowledge of available Genentech IT systems such as cSuite, virtual[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]conference tools, etc[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]• Submit facilities, IT, and Site Service requests[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]• Manage purchase orders, invoices, payment tracking and vendor maintenance[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]• Facilitate new hire onboarding, executing the first 30 days checklist in addition to[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]ensuring technology is available and functional for the new hire[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]• Manage distribution lists, print services, office supply process and shipping/receiving[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]

Functional Job Responsibilities:

(30% specific to the role)[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]

• Responsibilities include managing interview scheduling, facilitating post-interview[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]feedback sessions, coordinating candidate travel logistics, and preparing interview[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]materials for panels in advance.

Serving as the primary onsite point of contact, you will[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]host candidates to ensure a welcoming experience while maintaining accurate talent[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]acquisition documentation. Additionally, you will assist in clerical duties that may include,[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]but are not limited to, general office support and facilitating onboarding activities such as[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]coordinating site access and distributing IT equipment (e.g., headsets, keyboards, and[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]mice), procurement needs. Given the current start-up nature of this facility, the initial scope[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]of responsibilities remains comprehensive and is subject to refinement as our operations[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]expand.[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]

Required Skills and Qualifications:

[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]

• An average of 3-5 years related administrative, operations or project support experience[br style="box-sizing: inherit; margin: 0px; padding: 0px;"](experience gained in pharmaceutical/biotechnology industry is preferred)[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Ability to handle routine and impromptu assignments with minimal supervision[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Collaborative, supports team development, seeks all relevant or useful information for[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]the team, willing to contribute and assist others in the dept as needs arise[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Ability to handle and exercise judgment and discretion concerning sensitive, confidential[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]and proprietary information[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Demonstrates accuracy and attention to detail of own and other's work[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Confident operating within a well defined job scope and a shared decision making[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]process[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• In depth knowledge of Microsoft Office (Powerpoint, Excel and Word), cSuite Tools[br style="box-sizing: inherit; margin: 0px; padding: 0px;"](including gMail, gCal, gSheets, gSlides, Trello, Jamboard, gMeet, ZOOM)[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• Familiarity with Genentech organization preferred[br style="box-sizing: inherit; margin: 0px; padding: 0px;"]
• High school diploma and equivalent industry experience preferred

EEO:

"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."