Find & Apply For Human Resources Assistant Jobs in Sycamore, Illinois

Summary:

The Receptionist/HR Administrative Assistant serves as first point of contact for visitors, vendors, delivery staff, clients, and clients' families. Provides administrative support to the HR department while maintaining front office duties. Essential Functions Serve as first point of contact for visitors, vendors, delivery staff, clients, and clients' families. Answer and direct incoming calls to appropriate program and/or staff member. Receive, sort, and forward incoming mail. Coordinate the pick-up and delivery of express mail services (FedEx, UPS, etc.) and replenish postage meter. Process outgoing mail. Track and replenish inventory of office supplies and maintain accurate records. Maintain office security by following safety procedures and controlling access via the reception desk. Update calendars, schedule meetings, reserve meeting rooms. Process Purchase Orders (PO) for department. Provide administrative support to CEO as needed. Order flowers and send cards as needed. Set up new hire personnel file, electronic and hard file. Print/order business cards as requested. Prepare on-boarding documents for new employees. Set up and distribute door key cards or assist with payroll app to set up as needed. Collect employee Motor Vehicle Records (MVR) and submittal to state annually. Create and email out monthly staff agendas. Maintain, update, and send out monthly reminders of expiring driver's license and auto insurance information. Become familiar with knowledge of trends, best practices, regulatory changes, and new technologies in Human Resources. Perform other duties as assigned. Receptionist/HR Admin. Assistant Page 2 of 3 Work Environment While performing the duties of this job, the employee works mostly in an office environment that is quiet to moderately loud, depending on the work area. Some local, county, or state travel may be required, including overnight stays. Employees are required to sit, use hands, stand, crouch, walk, talk, and listen while performing duties. General office equipment including personal computers, scanners, copiers, faxes, desk- and smartphones, and software programs. Physical Demands The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is occasionally required to stand; walk; sit; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; climb stairs; balance; crouch; kneel; crawl; talk or hear; and taste or smell. The employee must occasionally lift or move up to twenty pounds. Requires normal range of hearing/vision. Required Education and Experience High school diploma or GED equivalent. One year of Human Resources and office experience, preferably in a similar industry. AAP/EEO Statement OH provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics. In addition to federal law requirements, OH complies with applicable state and local laws governing nondiscrimination in employment in every location in which the company has facilities. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. OH expressly prohibits any form of workplace harassment based on race, color, religion, gender, sexual orientation, gender identity or expression, national origin, age, genetic information, disability, or veteran status. Improper interference with the ability of OH's employees to perform their job duties may result in discipline up to and including discharge. ADA Statement The physical demands, work environment factors, and mental functions described are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions. Other Duties Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

Job Type:

Full-time Pay:

$18.00 - $20.00 per hour

Benefits:

401(k) Dental insurance Employee assistance program Flexible spending account Health insurance Health savings account Life insurance Paid time off Referral program Vision insurance

License/Certification:

Illinois Driver's License (Required)

Work Location:

In person