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Finance and Personnel Assistant

North Marion School District 15

North Marion School District

•Aurora, Oregon This job is also posted in North Marion School District 15

Job Details

Job ID:

5911116

Application Deadline:

Posted until filled

Posted:

Yesterday

Starting Date:

Immediately

Job Description

Finance and Personnel Assistant

Work Location:

North Marion School District

•District Office

•Aurora, Oregon

Schedule & Hours:

8 hours per day, 12 months per year

Rate of Pay:

$57,200

•$71,260 Salary, Exempt

Position Summary

North Marion School District is seeking a detail-oriented and approachable Finance and Personnel Assistant to support our staff and the daily operations of our business office. This position coordinates employee onboarding, benefits, leave, and payroll support while performing accounts payable, accounts receivable, and other financial and administrative functions.

The successful candidate will bring strong organizational skills, a commitment to accuracy and confidentiality, and a welcoming approach to employee support. Working closely with the Director of Finance, this person will help staff navigate employment processes, maintain dependable records, and keep essential district operations running smoothly.

Key Responsibilities

Process accounts payable, including invoices, required approvals, payment preparation, vendor communication, and supporting records

Support purchasing, purchase orders, vendor setup, credit card documentation, and employee reimbursements

Assist with accounts receivable, deposits, routine billing, grant documentation, and financial records

Coordinate hiring and onboarding activities, including job postings, applicant records, interview materials, background checks, and new employee documents

Prepare and maintain authorized personnel records for employment changes, leaves, resignations, and terminations

Serve as the primary contact for routine employee questions about benefits, leave, time reporting, pay statements, and employment records

Coordinate benefit enrollment, changes, employee communications, and follow-up with benefit providers

Administer leave tracking and related employee processes, including forms, notices, documentation, and balances

Maintain absence, substitute, and time tracking systems and follow up on missing or inconsistent information

Gather and verify approved payroll information, enter authorized routine changes, and assist with payroll review and recordkeeping

Refer complex payroll, tax, retirement, contractual, and accounting questions to the Director of Finance

Track staff licensure, background checks, certifications, and renewal documentation

Support collective bargaining and contract administration through document preparation, recordkeeping, and coordination

Assist with audits, budget preparation, grant management, financial reporting, and business-office procedures

Maintain accurate, timely, and confidential personnel and financial records

Perform other related duties as assigned

Required Qualifications

High school diploma or equivalent required; College degree, coursework, or equivalent experience highly preferred

Experience in financial and personnel administration, such as payroll, human resources, accounts payable, or financial recordkeeping

Knowledge of basic employment, payroll, tax, benefit, leave, purchasing, and records practices, or the ability to learn applicable requirements

Proficiency in payroll, human resources, and accounting systems, Microsoft Office, and Google Workspace

Strong mathematical, organizational, communication, and customer service skills

High attention to detail and the ability to maintain accurate and complete records

Ability to protect confidential information and demonstrate integrity, discretion, and sound judgment

Ability to follow established procedures, recognize discrepancies, obtain approvals, and refer complex matters appropriately

Ability to work independently, manage competing priorities, and meet recurring deadlines

Ability to build positive working relationships with employees, applicants, vendors, administrators, and community members, including in stressful situations

Successful background and criminal history clearance and completion of all District employment requirements

Preferred Qualifications

College coursework or experience in business, accounting, human resources, or a related field

Experience working in a public-sector organization

To view full details, please see our Finance and Personnel Assistant Job Description.

This position is being recruited concurrently with the District's Payroll & Human Resources Specialist position. Depending on candidate qualifications and District needs, the District will fill only one position. North Marion School District offers the best of both worlds—a close-knit, small-community atmosphere paired with the beauty of Oregon's surrounding landscapes and the strength of a supportive, welcoming community. Our schools are places where relationships matter, collaboration is valued, and staff feel connected to the students and families they serve. If you're looking for meaningful work in a district that values people, place, and purpose, we encourage you to apply and consider joining the North Marion team.

North Marion School District is an Equal Opportunity Employer. We hire and promote without regard to race, color, religion, sex, sexual orientation, national origin, marital status, age, veteran status, familial status, genetic information, or disability, provided the employee, with or without reasonable accommodation, is able to perform the essential functions of the position.

Position Type:

Full Time

Salary:

$57,200 to $71,260 Per Year

Job Requirements

Citizenship, residency or work visa required