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Substitute Coordinator - Human Resources

Albemarle County Public Schools

Human Resources - Charlottesville, Virginia This job is also posted in Albemarle County Public Schools

Job Details

Job ID:

5945726

Application Deadline:

Posted until filled

Re-Posted:

Oct 05, 2026 4:00 AM (UTC)

Starting Date:

Immediately

Job Description

Substitute Coordinator

Human Resources

ACPS employees enjoy competitive pay and benefits, including health & dental coverage, retirement, flexible spending accounts, paid time off, wellness program, discounts on gym memberships, and more! Be sure to check out our website to learn more about our Division and our Schools.

GENERAL DEFINITION OF WORK

The Substitute Coordinator performs professional duties in proactively enhancing the substitute program for Albemarle County Public Schools. This position will be solely responsible for the employment life cycle of all substitutes with ACPS, which includes; recruiting, onboarding, managing their access to Frontline, coordinating with Kronos, ADP and payroll, customer service, and providing ongoing training and development to substitutes.

Essential Functions:

Lead and manage the recruitment efforts and onboarding of all substitutes;

Provide the first line of customer service to substitutes as well as principals;

Manage the ACPS relationship with the substitute management system vendor, including procurement, software, and system integration and training matters;

Enhance ACPS use of Substitute Management System with additional substitute/temp employees being requested through Substitute Management System (examples: Principals, Bus Drivers, Child Nutrition, etc.);

Lead and make recommendations for process improvements for the substitute recruitment and retention efforts and programs;

Conduct data analysis to track trends in substitute usage and makes recommendations to address and enhance fill rate;

Lead and develop initiatives to improve overall sub fill rate;

Develop and maintain competitive compensation policies, to include incentive and recognition programs;

Coordinates and provides support related to substitutes use of - and interaction with - Kronos, ADP, and the HRIS system;

Provide and coordinate ongoing training to support substitute teachers in specific areas of need:

Student behavior management

Working with students with disabilities

Working with English Language Learners

Anti-racism policy implementation

Stay abreast of trends and critical benchmarks to progressively pursue continuous program improvement;

Provide training for staff eligible to obtain substitutes and for school-based substitute coordinators;

Performance of other duties as assigned.

Knowledge, Skills and Abilities:

General knowledge of HR practices and employment laws, procedures, HRIS, and general computer skills; thorough knowledge of departmental functions, organization, and policies; comprehensive knowledge of business English and spelling; ability to establish harmonious working relationships with others; ability to work under pressure; ability to organize and perform work independently; ability to deal effectively with other employees and the general public.

Education and Experience:

Any combination of education and experience equivalent to a Bachelor's Degree and two years of experience in human resources. Bachelor's degree and prior experience with administering a substitute program preferred.

Physical Conditions and Nature of Work Contacts:

Work is typically performed in an office setting with occasional extended periods of time at computer terminals. Frequent visits to off-site school and county site locations are required. Occasional program necessity requires working hours beyond set hours and days. Communication may not be cooperative in nature and requires tact and discretion. Frequent telephonic and personal contact with Department Heads, Principals, applicants, internal and external organizations at County and State level, employees and the public is required.

____________________

PG 15 FLSA

Exempt Position Type:

Full-Time

Salary:

$56,825 to $68,182 Per Year