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Real Estate Office Administrative Assistant Treasure Coast Realty Group Fort Pierce, FL Job Details Part-time From $21 an hour 21 hours ago Qualifications Microsoft Word Computer operation Confidential information handling Microsoft Excel Computer literacy Microsoft Office Administrative experience Real estate administrative experience Documentation tools Data entry Organizational skills Clerical experience Office management Associate's degree Property management

Full Job Description Job Title:

Administrative Assistant Location:

Fort Pierce, FL (In-Office)

Schedule:

Part-time | 20 hours per week

Reports To:

Real Estate Broker/Owner Classification:

Non-Exempt (Hourly) About Us At Treasure Coast Realty Group, we believe real estate is about more than buying and selling property, it's about building communities, creating opportunities, and helping our clients move confidently into their next chapter. Our mission is to provide our clients with the ultimate real estate experience without compromising professionalism, integrity, or commitment. Serving South Florida's Treasure Coast, our team of dedicated licensed real estate professionals brings expertise across a diverse range of real estate needs, including Luxury Real Estate, Waterfront Homes, Commercial Real Estate, Single Family Homes, New Construction, and First-Time Home Buyers. We proudly serve Martin County, St. Lucie County, and Indian River County and are committed to helping clients discover the possibilities across the Treasure Coast.

Job Summary:

We are seeking a dynamic and highly organized Office Administrative Assistant to join our team. In this pivotal role, the Administrative Assistant performs a variety of clerical and administrative tasks, basic real estate paperwork, and property management administration. Job Overview The Administrative Assistant will be the backbone of our real estate operations, by providing essential administrative and operational support to the brokerage. This position is responsible for coordinating day-to-day office activities, maintaining organized records, assisting with basic real estate and property management documentation, and supporting communication with clients, tenants, vendors, and agents. The ideal candidate is organized, detail-oriented, professional, responsive, and able to manage multiple priorities while maintaining a high level of accuracy and confidentiality. General Office & Administrative Support Answer and direct phone calls and respond to emails in a professional and timely manner. Schedule and coordinate appointments and office meetings. Maintain organized electronic and physical files including financial and administrative documents. Assist with day-to-day office operations and provide general administrative support to Broker and Agents. Prepare correspondence, notices, forms, and other administrative documents as needed. Maintain confidentiality of client, tenant, property, and company information. Assist with basic reporting, reconciliation, and recordkeeping. Communicate payment or documentation discrepancies to the appropriate team member for review. Follow up on outstanding requests and ensure tasks are completed in a timely manner. Support the Broker with special projects and administrative tasks as needed. Maintain a professional, organized, and welcoming office environment. Real Estate & Property Management Support Organize and maintain real estate and property management documents. Assist with maintaining and tracking transactions, rent payments, invoices, receipts, leases, inspections, property management deadlines and follow up as needed. Support tenant communications, including move-ins, move-outs, maintenance requests, notices, general questions, and other routine matters. Coordinate maintenance requests with property owners, tenants, and vendors. Schedule and follow up on property repairs, inspections, and service appointments. Maintain accurate and up-to-date property, tenant, and vendor records. Required Skills & Abilities Highly organized, reliable, and detail-oriented with strong follow-through. Comfortable using email and basic computer programs, including Microsoft Word and Excel. Trustworthy and able to maintain confidentiality when handling sensitive client, tenant, property, and company information. Ability to work independently, prioritize tasks, and manage multiple responsibilities. Familiarity with CRM systems, real estate transaction management tools, or property management platforms is strongly preferred. Education & Experience Associate's degree required; Bachelor's degree in Business Administration or a related field preferred. Three to five years of progressive administrative experience, preferably in real estate, property management, professional services, or similar office environment. Florida Real Estate License strongly preferred. Physical Requirements Prolonged periods of sitting at a desk and working on a computer. Must be able to lift and carry up to 15 pounds occasionally. Join Treasure Coast Realty Group as our Administrative Assistant and bring your organization, professionalism, and energy to a team that values integrity, collaboration, and excellence. If you're detail-oriented, resourceful, and enjoy keeping things moving behind the scenes, we'd love to hear from you!

Pay:

From $21.00 per hour Expected hours: 20.0 per week Application Question(s): Do you have a minimum of 3 years of progressive administrative experience?

Education:

Associate (Required)

Work Location:

In person