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Salamander Collection
Sales Coordinator
Job Description
Sales CoordinatorSalamander Middleburg | Middleburg, VA | Full-Time | On-SiteLuxury Hospitality |Administrative Support About Salamander MiddleburgNestled in the heart of Virginia's renowned horse and wine country, Salamander Middleburg is a Forbes Five-Star and AAA Five Diamond luxury resort recognized for delivering exceptional guest experiences through personalized service, award-winning accommodations, exceptional dining, and world-class hospitality. At Salamander Middleburg, we believe our Service Professionals are the foundation of our success. We offer outstanding career opportunities, ongoing professional development, and the chance to grow within one of the country's premier luxury hospitality companies.
If you're organized, detail-oriented, and passionate about hospitality and sales support, we'd love to welcome you to our team.
Position SummarySalamander Middleburg is seeking an experienced Sales Coordinator to join our award-winning Sales & Marketing team.
Reporting directly to the Director of Sales & Marketing, this full-time, on-site position provides administrative and operational support to the Sales, Catering, and Conference Services teams. The Sales Coordinator plays an integral role in managing group sales activities, coordinating VIP guest experiences, supporting client communications, maintaining CRM systems, and ensuring the smooth day-to-day operation of the Sales office.
This is an excellent opportunity for someone interested in building a long-term career in hotel sales, luxury hospitality, conference services, or event management.
What You'll DoProvide administrative support to the Sales, Catering, and Conference Services teams.
Coordinate calendars, meetings, travel arrangements, correspondence, and departmental communications.
Manage Requests for Proposal (RFPs), assign leads, and maintain partner platforms.
Maintain accurate client information, sales opportunities, and booking activity in Delphi and Salesforce CRM.Audit and process group contracts, addendums, cancellations, and turnover documentation.
Support VIP guest arrivals by coordinating room requests, welcome amenities, personalized correspondence, and special accommodations.
Prepare reports, presentations, sales summaries, booking forecasts, and revenue tracking for leadership.
Process invoices, purchase orders, expense reports, and departmental budgets.
Coordinate internal meetings, prepare agendas, record meeting minutes, and track follow-up items.
Assist with off-site sales events, client functions, trade shows, and community events.
Support onboarding activities and maintain departmental training materials and reference documents.
Partner closely with Conference Services, Catering, Revenue Management, Accounting, Front Office, and other operational departments to ensure exceptional client service.
Complete special projects and additional assignments as requested by leadership.
QualificationsRequiredHigh School Diploma or GEDMinimum 1 year of administrative, sales support, or coordinator experienceStrong organizational skills with exceptional attention to detailOutstanding verbal and written communication skillsAbility to prioritize multiple projects in a fast-paced environmentStrong customer service and relationship-building skillsProficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint)Ability to work independently and collaboratively within a teamPreferredAssociate or Bachelor's degreeExperience in hospitality, hotels, resorts, event planning, conference services, or cateringLuxury hotel or resort experienceExperience with Delphi, Salesforce CRM, Opera PMS, or similar hotel sales softwareKnowledge of group sales, catering, or conference services operationsWhat Makes You SuccessfulWe're looking for someone who is:
Highly organized and detail-orientedPassionate about luxury hospitalityProfessional and guest-focusedA proactive problem solverComfortable managing multiple priorities and deadlinesSkilled at building relationships with clients and internal teamsAdaptable in a fast-paced, collaborative environmentWhy Join Salamander Middleburg?
Competitive BenefitsCompetitive PayMedical, Dental & Vision Insurance401(k) with Company MatchPaid Time OffPaid HolidaysComplimentary Associate MealsEmployee Discounts on Resort Stays, Dining, Spa, RetailCareer Development & Internal Advancement OpportunitiesEmployee Recognition ProgramsWork for one of the nation's premier Forbes Five-Star luxury resortsBuild Your Career in Luxury HospitalityAt Salamander Middleburg, you'll be part of a collaborative team dedicated to delivering exceptional guest experiences while supporting one of the region's most successful luxury resort sales organizations. Whether your background is in hotel sales, hospitality, event planning, conference services, administrative support you'll find opportunities to learn, grow, and advance your career.
Apply today and join a Forbes Five-Star team where hospitality, excellence, and career growth come together.
Salamander Collection is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
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If you're organized, detail-oriented, and passionate about hospitality and sales support, we'd love to welcome you to our team.
Position SummarySalamander Middleburg is seeking an experienced Sales Coordinator to join our award-winning Sales & Marketing team.
Reporting directly to the Director of Sales & Marketing, this full-time, on-site position provides administrative and operational support to the Sales, Catering, and Conference Services teams. The Sales Coordinator plays an integral role in managing group sales activities, coordinating VIP guest experiences, supporting client communications, maintaining CRM systems, and ensuring the smooth day-to-day operation of the Sales office.
This is an excellent opportunity for someone interested in building a long-term career in hotel sales, luxury hospitality, conference services, or event management.
What You'll DoProvide administrative support to the Sales, Catering, and Conference Services teams.
Coordinate calendars, meetings, travel arrangements, correspondence, and departmental communications.
Manage Requests for Proposal (RFPs), assign leads, and maintain partner platforms.
Maintain accurate client information, sales opportunities, and booking activity in Delphi and Salesforce CRM.Audit and process group contracts, addendums, cancellations, and turnover documentation.
Support VIP guest arrivals by coordinating room requests, welcome amenities, personalized correspondence, and special accommodations.
Prepare reports, presentations, sales summaries, booking forecasts, and revenue tracking for leadership.
Process invoices, purchase orders, expense reports, and departmental budgets.
Coordinate internal meetings, prepare agendas, record meeting minutes, and track follow-up items.
Assist with off-site sales events, client functions, trade shows, and community events.
Support onboarding activities and maintain departmental training materials and reference documents.
Partner closely with Conference Services, Catering, Revenue Management, Accounting, Front Office, and other operational departments to ensure exceptional client service.
Complete special projects and additional assignments as requested by leadership.
QualificationsRequiredHigh School Diploma or GEDMinimum 1 year of administrative, sales support, or coordinator experienceStrong organizational skills with exceptional attention to detailOutstanding verbal and written communication skillsAbility to prioritize multiple projects in a fast-paced environmentStrong customer service and relationship-building skillsProficiency with Microsoft Office (Excel, Word, Outlook, PowerPoint)Ability to work independently and collaboratively within a teamPreferredAssociate or Bachelor's degreeExperience in hospitality, hotels, resorts, event planning, conference services, or cateringLuxury hotel or resort experienceExperience with Delphi, Salesforce CRM, Opera PMS, or similar hotel sales softwareKnowledge of group sales, catering, or conference services operationsWhat Makes You SuccessfulWe're looking for someone who is:
Highly organized and detail-orientedPassionate about luxury hospitalityProfessional and guest-focusedA proactive problem solverComfortable managing multiple priorities and deadlinesSkilled at building relationships with clients and internal teamsAdaptable in a fast-paced, collaborative environmentWhy Join Salamander Middleburg?
Competitive BenefitsCompetitive PayMedical, Dental & Vision Insurance401(k) with Company MatchPaid Time OffPaid HolidaysComplimentary Associate MealsEmployee Discounts on Resort Stays, Dining, Spa, RetailCareer Development & Internal Advancement OpportunitiesEmployee Recognition ProgramsWork for one of the nation's premier Forbes Five-Star luxury resortsBuild Your Career in Luxury HospitalityAt Salamander Middleburg, you'll be part of a collaborative team dedicated to delivering exceptional guest experiences while supporting one of the region's most successful luxury resort sales organizations. Whether your background is in hotel sales, hospitality, event planning, conference services, administrative support you'll find opportunities to learn, grow, and advance your career.
Apply today and join a Forbes Five-Star team where hospitality, excellence, and career growth come together.
Salamander Collection is an equal opportunity employer. All aspects of employment including the decision to hire, promote, discipline, or discharge, will be based on merit, competence, performance, and business needs. We do not discriminate on the basis of race, color, religion, marital status, age, national origin, ancestry, physical or mental disability, medical condition, pregnancy, genetic information, gender, sexual orientation, gender identity or expression, veteran status, or any other status protected under federal, state, or local law.
IND123