Business Office Manager St. Louis, MO 63106 $25 an hour - Full-time Apply with

Indeed Target Rate:

$25/hour, depending on experience

Job Type:

Full-Time Location:

Superior Adult Daycare - St. Louis, MO Superior Adult Daycare is seeking an organized, dependable, and experienced Business Office Manager to oversee the day-to-day administrative and business operations of our adult daycare facility. The Business Office Manager will be responsible for maintaining accurate records, coordinating office activities, supporting billing and Medicaid-related documentation, assisting with staff administration, and ensuring that the business office operates efficiently and professionally.

KEY RESPONSIBILITIES

Daily Office Operations Manage the daily operations of the business office. Answer and direct phone calls, emails, and general inquiries. Maintain organized participant, employee, and facility records. Prepare, organize, scan, file, and maintain important documents. Monitor office supplies and place orders when necessary. Coordinate schedules, meetings, appointments, and administrative deadlines. Communicate professionally with participants, families, staff, vendors, and outside agencies. Maintain confidentiality of participant and employee information. Medicaid & Participant Administration Assist with MO HealthNet/Medicaid documentation and participant records. Monitor participant eligibility and required documentation. Assist with Medicaid applications, renewals, verifications, and corrections. Maintain accurate participant files and supporting documentation. Track missing paperwork and follow up with participants, families, case managers, and responsible parties. Assist with maintaining accurate attendance and service records. Coordinate documentation needed for audits, reviews, and compliance requirements. Billing & Financial Administration Assist with participant billing and payment tracking. Monitor accounts receivable and outstanding balances. Prepare invoices and supporting documentation as needed. Maintain organized financial records and receipts. Coordinate with the accounting team regarding billing discrepancies and outstanding accounts. Assist with payroll-related administrative documentation and timekeeping. Review timesheets for completeness and accuracy before submission. Human Resources & Staff Administration Assist with new-hire paperwork and employee files. Maintain confidential personnel records. Assist with employee onboarding and orientation paperwork. Track employee certifications, licenses, training, and expiration dates. Maintain attendance and timekeeping records. Assist management with staff scheduling and administrative needs. Prepare employment-related documents, forms, and notices as directed by management. Compliance & Facility Administration Maintain organized records required for facility operations. Assist with preparation for inspections, audits, and regulatory reviews. Ensure required documentation is current and readily accessible. Track important deadlines, licenses, certifications, renewals, and facility documents. Work with management to identify missing or incomplete documentation. Follow HIPAA/confidentiality requirements and facility policies. Daily duties may vary depending on participant needs, facility operations, billing deadlines, and management priorities.

QUALIFICATIONS

High school diploma or equivalent required; college degree in Business Administration, Healthcare Administration, Accounting, or a related field preferred. 2+ years of office administration or business office experience preferred. Healthcare, adult daycare, home health, nursing home, behavioral health, or social-services experience is a strong plus. Experience with Medicaid/MO HealthNet is preferred. Strong computer skills and proficiency with Microsoft Office, Excel, Word, email, and electronic filing systems. Strong organizational and time-management skills. Excellent written and verbal communication. Ability to maintain confidential information. Strong attention to detail and accuracy. Ability to manage multiple priorities and meet deadlines. Professional, dependable, and able to work independently.

PREFERRED EXPERIENCE

Candidates with experience in any of the following are strongly encouraged to apply: Adult daycare administration Healthcare business office Medicaid/MO HealthNet Medicare/Medicaid billing Accounts receivable Payroll/timekeeping Human resources administration Long-term care or home health Participant/client records Healthcare compliance Medical office administration

WHAT WE ARE LOOKING FOR

We are looking for someone who is organized, trustworthy, detail-oriented, professional, and comfortable taking ownership of the business office. The ideal candidate should be able to work independently while communicating effectively with the Administrator, caregivers, participants, families, vendors, and outside agencies.

Pay:

$25.00 per hour Expected hours: 40.0 per week

Benefits:

Dental insurance Health insurance

Work Location:

In person