Corporate Governance Specialist

Corporate Governance Specialist FHLBank Boston Boston, MA Job Details Full-time $80,500 - $132,250 a year 8 hours ago Qualifications Meeting minutes Confidential information handling Microsoft Outlook IT user and group management Meeting transcription Executive administrative support Collaboration with board members Content development Meeting facilitation Content implementation Access control management Board relations Cross-functional communication Content publishing Full Job Description The Federal Home Loan Bank of Boston is a leading provider of wholesale funding for housing and community finance in New England serving more than 420 financial institutions across the region. The Federal Home Loan Bank of Boston is committed to making New England a better place to live and do business, and our employees are integral to our success. As a cooperative, we are owned by more than 420 banks, credit unions, insurance companies, and community development financial institutions that access tens of billions of dollars of our reliable, wholesale funding each year. Our funds are a vital resource that helps our members succeed, provide families with safe, decent affordable housing, and generate economic development that creates jobs in communities throughout our region. Our highly skilled team of 225 is innovative, collaborative, and passionate about the work we do. We seek other professionals excited to share their knowledge, talent, and passion for our mission to join our team. We offer opportunities for career development, robust benefits, and a work-life balance. Position Summary We are seeking an experienced and highly organized Corporate Governance Specialist to carry out various corporate governance and regulatory responsibilities while also providing top-level support to our board of directors. The ideal candidate will possess exceptional communication and organizational skills, a proactive mindset, and the ability to manage multiple priorities in a fast-paced, hybrid work environment. Strong interpersonal and collaboration skills are crucial in ensuring the smooth operation of corporate governance functions and enhancing productivity. This role will have a hybrid work schedule in our Boston office in accordance with the Bank's Hybrid Work Program. More time will be expected in the office to support onboarding initially, up to 90 days. Limited travel within the six New England states expected to be less than 5% annually, with occasional overnight stays required. Anticipated Pay Range The anticipated base pay range for this role is $80,500 - $132,250. This role is classified as non-exempt. This role is based in Boston with weekly in-office expectations. The base pay posted represents the annual base pay range or hourly wage range that we expect to offer for this job opportunity. The actual base salary offer will depend on a variety of factors including relevant experience, required skills and other relevant factors. The range noted here is not indicative of all positions in the job grade within which this position falls. All Bank full-time positions are eligible to participate in our annual incentive program and our robust total rewards offerings, in addition to the base pay. For more information, visit Careers -

FHLBank Boston Specific Responsibilities Board & Committee Governance Support:

Schedule, organize, and support all regular and special meetings of the Board of Directors and board-level committees. Manage uploading periodic board votes/resolutions, director questionnaires, and eligibility certifications. Take minutes of meetings of the Board as well as meetings of the Bank's Management Committee, as needed. M aterials,

Agenda, and Minutes:

Establish and communicate deadlines for Board and board-level committee materials; compile, review, and distribute meeting packages; draft Board action items and minutes (including board-level committee minutes) and coordinate reviews to ensure accuracy and timeliness.

Diligent Board Portal:

Manage Diligent Board Portal including site management and managing users, committees, and roles. Manage the Diligent vendor review process and contract renewals.

Attendance, Fees, and Expenses Management:

Prepare Board fees spreadsheet for Accounting, track board members attendance, and prepare annual directors fees meeting template for the FHFA. Process board expense reports for reimbursement.

Project Management:

Assist in managing key projects and initiatives in support of the Legal department by tracking progress, deadlines, and deliverables. Examples include the annual certifications and forms required by the Bank's Ethics Program, supporting the annual director election process, managing the Bank's delegations of authority, and responding to regulatory information requests.

Director Onboarding & Orientation:

Coordinate new Director orientation; onboard new Board members by arranging access, schedules, accommodations, and resources (including provisioning devices as required) and serving as a primary point of contact for meeting-related needs.

Records, Confidentiality, and Compliance:

Maintain confidential Board and executive records in accordance with retention and security protocols; post required materials to secure internal/external portals (e.g., records management sites) and support regulatory/secure submissions as needed.

Team Collaboration:

Work closely with the Management Committee and other team members and departments to facilitate communication and ensure alignment on organizational goals. Other duties, as assigned

Qualifications Education:

A degree in Business Administration, Communications, or a related field or relevant work experience is required.

Experience:

Minimum of 5 years of experience in an assistant corporate secretary, governance coordinator, or other similar role. Required Qualifications Demonstrated experience supporting corporate governance functions, including Board and committee meeting coordination. Proven ability to draft or compile meeting materials and prepare minutes with a high degree of accuracy, judgment, and confidentiality. Strong organizational skills with the ability to manage multiple priorities, deadlines, and stakeholders in a fast-paced environment while maintaining strong attention to detail. Experience administering Diligent Boardbooks (or a comparable board portal solution) including user access management and content publishing. Proficiency with Microsoft Office (Outlook, Word, Excel, PowerPoint). Excellent written and verbal communication skills, with a professional presence and strong customer service orientation. Ability to handle highly confidential information with discretion and sound judgment. Preferred Qualifications Experience working in a regulated financial services environment and/or supporting a Board of Directors. Familiarity with data analytics tools, such as Power BI and artificial intelligence applications. Familiarity with records retention, secure document management, and regulatory or confidential submissions. As an Equal Opportunity Employer, we strongly encourage applicants from every ethnicity, color, religion, gender, age, national origin, disability, veteran or parental status and sexual orientation. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time.