Senior Business Operations Analyst (DCA #10114893) State of New Mexico - 3.5 Las Cruces, NM Job Details Full-time $24.88 - $37.32 an hour 20 hours ago Qualifications Driver's License Full Job Description Posting Details Interviews are anticipated to be conducted within two weeks of closing date. Created in 1978 by the New Mexico Legislature, the Department of Cultural Affairs represents New Mexico's dedication to preserving and celebrating the cultural integrity and diversity of our state. The Department oversees a broad range of New Mexico's arts and cultural heritage agencies. These include 15 divisions representing a variety of programs and services. Please visit us at www.newmexicoculture.org DCA-Facilities Management Bureau exists to maintain, preserve and ensure that the Historic Sites and Museums are running efficiently and safely for the enjoyment by public. FMB has oversight of the building maintenance, repair and preserve of historical structures, ground maintenance with the directive of administrative staff ensuring that the team is working within the realms of state government procurement is maintained in a fast and high paced environment. The administrative portion is to ensure that procurement procedures and processes are implemented to ensure that the finances, are being tracked for open and close out of the fiscal year. Ensure that statewide FMB Supervisors are receiving fully dispatched purchase orders to ensure that projects are moving efficiently. Why does the job exist? This position exists to ensure that procurement for Department of Cultural Affairs (DCA) projects are being implemented, tracked and are on track in order for DCA Projects to move swiftly through the process. How does it get done? Under the supervision of the Facilities Supervisor the Senior Business Operations Analyst will proactively process requisitions, secure Purchase Orders (PO), dispatch approved PO to staff out in the field, log PO information onto the expenditure spreadsheet and DCA project plans. Process In-state Travel Expenses (ISTE) and travel, audit and process invoices, process travel payment vouchers, process and track PO change orders. Support procurement including coordination of quotes. Track available funding sources for maintenance, repairs for operational or capital outlay funding and projects. Provide support with Invitations to Bid (ITB) or Request for Proposals (RFP), if required. Perform administrative support functions such as process Award Letters, Task Orders for contracts, data entry into spreadsheets, track bonds, file bonds and other documentations electronically and hard copy. Take meeting minutes as required. Who are the customers? DCA Facilities internal customers to include Museums, Historic Sites and staff such as other DCA divisions. External customers such as visitors, vendors, other state agencies as well as local community. Ideal Candidate DCA Facilities internal customers to include Museums, Historic Sites and staff such as other DCA divisions. External customers such as visitors, vendors, other state agencies as well as local community. Minimum Qualification Associate Degree in Business Administration, Public Administration, or Accounting and one (1) year of directly related job experience in the areas of office administration, budgeting, purchasing, finance, accounting, auditing, cash management, contract management, and/or in the procedures of business and management principles involved in strategic planning. Any combination of education from an accredited college or university in a related field and/or direct experience in this occupation totaling three (3) years may substitute for the required education and experience. Employment Requirements Must possess and maintain a current Defensive Driving Course Certificate from the State of New Mexico or must pass and receive Defensive Driving Course Certification as a condition of continued employment. Must possess and maintain a valid Driver's License. Working Conditions Office setting, exposure to Visual/Video Display terminal (VDT) and extensive personal computer and telephone usage with extended periods of sitting. In state travel to Santa Fe, NM main office is required. Supplemental Information Do you know what Total Compensation is? Click here

Agency Contact Information:

Deniece Griego-Martinez 505-476-1168, or

Email:

Email For information on Statutory Requirements for this position, click the Classification Description link on the job advertisement. Bargaining Unit Position This position is covered by a collective bargaining agreement and all terms/conditions of that agreement apply and must be adhered to.