Procurement Officer

JOB What's your purpose? Have you considered investing in your community? Pinal County is a beautiful place that needs passionate people who want to help others and make a difference in their lives. Public service is a rewarding career choice; not only does it offer a strong sense of purpose, but it also benefits you financially. We may not be the most competitive in salary, but we provide great value to our employees, including highly sought-after retirement plans, paid sabbaticals every five years, and very affordable benefit costs. In the long run, Pinal County is an excellent choice to fulfill your passion and support your retirement! Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Read more about the position and see if it is a good match for you. We are growing so be sure to check out all of our other opportunities as well! An Employer that Values Each Employee and Prioritizes a Work Experience that Provides Ample Time for Stress Reduction and Work-Life Balance. Paid Vacation And Sick Leave15 Vacation Days Accrued Annually Starting Day OneAfter Three (3) Years of Service, 18 Vacation Days Accrued AnnuallyAfter Five (5) Years of Service, 20 Vacation Days Accrued Annually13 Sick Leave Days Accrued Annually Starting Day OneTen Paid Holidays + One Paid Floating Holiday to Use as You WishPaid Sabbaticals Every Five (5) YearsTwo-Week Sabbatical After Five Years of Continuous ServiceThree-Week Sabbatical After Ten Years of Continuous ServiceFour-Week Sabbatical After Fifteen Years of Continuous ServiceFour-Week Sabbaticals Every Five Years After Fifteen Years of Continuous ServiceRetirement Plans with Generous Employer Contributions

• Guaranteed Lifetime Benefit!

Variety of Top Tier Affordable Medical Plans

• Six Different Medical Plans to Choose FromSome Medical Plans with Zero Employee Premium CostDental and Vision Plans Comprehensive Wellness ProgramQuarterly Wellness Challenges Vision Exams and Optometry Events OnsiteVaccination ClinicsOnsite Mammogram and Prostate Screening EventsSkin Cancer Screening Events OnsiteBiometrics and Health Screening Events OnsiteFinancial Health and Retirement Planning Events Onsite & OnlineFitness Resources and Onsite Sessions Like Yoga and Tai ChiTuition Reimbursement ProgramAlternative Work SchedulesTelehealth Qualified Employer•Public Service Loan Forgiveness Program•Department of EducationEmployee Assistance Program with Ongoing Training & Development OptionsCivil Service Leave Van Pool OptionsShort-Term Disability•Employer PaidBasic Life Insurance•Employer PaidFlexible Spending Accounts for Dependent Care and Medical ExpensesSuite of Voluntary Benefits including additional Life, Accident, Critical Illness & Cancer InsuranceAdditionally, collaborate with a talented team committed to making Pinal County an outstanding place for residents and staff.

Working at Pinal County is an investment in YOU. Apply today and find out why Pinal County is more than just a job. Before you apply, watch this video to learn helpful tips for completing an application at

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JOB SUMMARY

Perform professional-level procurement tasks in obtaining goods and services requisitioned by County departments at the lowest total cost. Perform complex or sensitive procurements and determine the appropriate procurement method, provide direction, guidance, and advice to Procurement Officers on complex and strategic sourcing issues, and assist County staff to identify and resolve complex purchasing issues under general supervision.

EXAMPLE OF DUTIES

Assist Purchasing Manager to coordinate administrative functions for Purchasing Group, assign tasks and projects, and provide assistance and guidance to staff, and serve as subject matter expert on Pinal County procurement process.

Develop complex formal solicitations for goods and services, coordinate with departments to assure that proper specifications and appropriate procurement code and policies are followed, and prepare documentation, including scope of work, business terms, evaluation criteria, and standard terms and conditions. Manage special projects, research and analyze data to determine cost effective commodity, service, and contract management strategies.

Evaluate, expedite, process, and resolve purchase requisition and procurement issues, assure that appropriate source selection methods are used to determine contract and purchase awards, and assure that all State, Federal and County rules and regulations are followed.

Develop and analyze information and recommendations and resolve problems with customers, vendors, contractors, County management, and co-workers to accomplish Pinal County procurement goals.

Procure the most cost-effective supplies, materials, equipment, and services from qualified and responsive vendors within defined timelines and goals.

Process purchase requisitions and supporting documents through required review and approval process and assure open and fair competition, procedural integrity, and compliance with state and Federal laws and County policies.

Train and assist County staff and resolve purchasing issues within scope of authority and explain rules, policies, and procedures.

Work with departments to forecast and define procurement requirements, specifications, deliverables, and scope of services, provide advice and consultation on procurement issues, and interpret County policies and procedures.

Respond to requests for information and resolve them by researching files and records, mitigate disputes between end-user and vendors, and refer matters requiring policy interpretation to supervisor for resolution.

To promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.

Maintain absolute confidentiality of work-related issues, customer records, and restricted County information.

Perform other related duties as required.

POSITION SPECIFIC DUTIES

Must have strong contract administration or contract management experience.

SUPPLEMENTAL INFORMATION

Knowledge of State, Federal and County laws, statutes, rules, and regulations governing public sector procurement activities and how to interpret and apply related standards.

Knowledge of Finance Department and County procurement policies, procedures, and regulations.

Knowledge of negotiation techniques and skill in negotiating favorable pricing and contract terms and conditionsKnowledge of principles and practices of public sector purchasing and records management.

Skill in developing and managing stakeholder relationships including with suppliers, departments, County management and Legal.

Knowledge of principles of total cost analysis, supply base analysis, vendor management, and project management.

Skill in analyzing procurement issues and developing recommendations for solving problems.

Skill in analyzing and interpreting and negotiating contracts and technical documents.

Ability to interpret customer needs and solve difficult customer service issues.

Ability to assess and prioritize multiple tasks, projects, and demands.

PHYSICAL DEMANDS

The work is sedentary and requires exerting up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. The work also requires the ability to finger, perform repetitive motion, hear, speak, and demonstrate mental and visual acuity.

WORK ENVIRONMENT

Work is performed in a relatively safe, secure, and stable work environment.

The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the midpoint require additional approval.

NOTICE TO APPLICANTS

We appreciate your interest in our employment opportunities. At Pinal County, we value professionalism and treating others with respect. If these values are not demonstrated throughout the application and interview process we reserve the right to remove your candidacy from consideration and may impact your future Pinal County applications. The hiring salary for this position is dependent upon experience, qualifications and position funding; starting salaries above the first quartile require additional approval. All qualified candidates eligible to work in the United States are welcome to apply. However, visa sponsorship is not available. Pinal County does not participate in STEM Optional Practical Training (STEM OPT).Pinal County requires pre-employment screening, which includes a Motor Vehicle Record check, a comprehensive background check (encompassing employment, education, and criminal history), and drug testing for safety-sensitive roles. Criminal convictions do not automatically disqualify candidates from employment. Employment offers are contingent on successful pre-employment screening. If driving is a requirement of the position, you must have a valid Arizona State Driver's License in accordance with Arizona State Law. Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties, just as though they were actually written out in this description.