JOB SUMMARY

Under the general direction of the Assistant Director or Designee, performs technical and administrative support work in the implementation of the department's multiple and varied types of procurement projects, including performing advanced administrative work relating to the purchasing function. The position is responsible for preparing, tracking, and submitting procurement memorandum and, resolution packages, for new and active contracts. The coordinator is the administrative liaison with procurement agents for contract renewal, methods of acquisition, and preparing related documentation. The position also monitors, and tracks, the electronic sourcing system (Open Gov) for all department contract support document updates and renewals and processes a large volume of purchasing-related work. The incumbent's responsibilities include a variety of administrative activities associated with the operational needs which may include water, wastewater, stormwater, instrumentation, and control, and the functionality of underground utilities and engineering and construction services. Work requires the exercise of judgment in planning and carrying out assignments with management-level assistance in handling complex work situations. Work is normally reviewed through evaluation and discussions for accuracy and compliance with desired results. Performs related work as directed and as related to the operational needs of the department's administrative needs.

ESSENTIAL JOB FUNCTIONS AND RESPONSIBILITIES

Types correspondence, emails, invoices, statements, reports, and other materials; composes and types letters, memoranda, minutes, notices, and other correspondence. Prepares a variety of periodic and special reports relevant to the department's operations and functionality. Prepares, accumulates, and uploads applicable Agenda items and supporting documentation, including resolutions, forms, purchase orders, contracts, checklists, etc. Works directly with Procurement staff in the production of purchasing documents using Microsoft Office programs and assists in preparing City Manager memorandum and resolution packages. Operates the computer-based contract control system to monitor the department's new and existing contracts, while monitoring expiration dates, Certificate of Insurance, and ensuring the contracts supporting documents remain valid for performance. Tracks and report procurement related performance measures and deliverables related to DPU. Assist with responses to public information and service requests, including the accumulation of information and documents to respond to requests timely. Maintains the document control logs for both incoming and outgoing documents; assist with information relating to DPU Hollywood's connect tracking. Requisitions supplies, assists in the preparation of budgets and payroll, checks operating reports for accuracy and conformance to policies and standards. Operates a computer, photocopier, printer, calculator, facsimile machine, and recording equipment. Maintains manual or automated filing systems; prepares and organizes documents and related records, including procurement templates, forms, and checklists. Maintains appointment calendar for self and Assistant Directors, and other executive level as requested. Responds to telephone or in-person inquiries; greet the public; provide information on departmental services and functions; direct callers. Collects, and compiles data for operation administrative and annual reports, agendas, and agreements; performs varied arithmetical computations. Schedules and coordinates events with Office of Procurement for DPU to include procurement events, meetings, trainings presentations, conferences. Effectively and positively represents the City in delivering and performing work with colleagues and clients, irrespective of gender, race, religion, age, disability, political affiliation or belief, or sexual orientation. Work in conjunction with Procurement on DPU's disposal of surplus property, transfers, etc. Establish and maintain effective and professional relationships with work colleagues, supervisors, and managers. Performing other duties as required. The Requirements

EDUCATION/EXPERIENCE

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Required:

High School Diploma or GED equivalent plus three (3) years of progressively responsible administrative experience in procurement, including the use of computers and standard software applications such as Word and Excel.

Preferred:

Associate Degree in a related field plus five (5) years of progressively responsible administrative experience in procurement. Additional education and experience or an equivalent combination of training and experience may be substituted for the above requirements.

CERTIFICATES, LICENSES, REGISTRATIONS

Valid Driver's License:

With proof of automobile insurance

Background Check:

Must have an acceptable background record

Driving Abstract:

Must have an acceptable driving record

KNOWLEDGE, SKILLS, ABILITIES

Knowledge of purchasing principles, policies, and procedures. Knowledge of business English, spelling, grammar and arithmetic. Skill in fundamental computer operations, which includes basic knowledge of word processing through Word, spreadsheet operations through Excel and purchasing applications, and general financial software Ability to adapt to software updates as intended for application integrations with procurement acquisitions and cross-references, i.e. City Works Etc. Considerable knowledge of municipal and departmental rules, regulations, and functions. Skill in communicating effectively, both orally and in writing. Ability to assimilate, analyze, and summarize data relative to the procurement function. Ability to work independently and exercise good judgment and with little direct supervision Ability to understand and follow complex oral and written instructions Ability to express ideas clearly and concisely, graphically, orally and in writing. Knowledge of software packages such as Microsoft Office, Adobe Suites, GIS, and the techniques of preparing maps and charts. Ability to establish and maintain effective and professional working relationships with colleagues, supervisors, managers, administrators, and the public.

PHYSICAL DEMANDS

The physical abilities described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to walk, sit, write, hear, speak and be required to exert up to 10 pounds of force occasionally and/or negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects. May require the use of fingers or hands to manipulate objects such as picking, gripping, or pressing. Specific vision abilities required by this job include close and distance vision, peripheral, and depth perception. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

Work is performed primarily in an office environment that requires the employee to be sensitive to change and responsive to changing goals, priorities, and needs.

The Examination Required Education and Background Information:

Look over the announcement carefully to determine your eligibility. Please note minimum education and experience requirements. Closed competitive positions are open only to employees while open competitive positions are open to anyone who meets the minimum qualifications for the position. Evidence of a GED test score is required if submitted for high school diploma. Applicants are responsible for clearly documenting work experience and/or providing all relevant information at the time of application. Additional information will not be accepted after the announcement closing date.

Examination:

Depending on the number of applicants and the quality of their education and experience, the examination may consist of one or more of the following tests: written examination, performance examination, education and experience evaluation, oral examination and/or other job related examinations. You will be notified of the time and place of your examination when you file or later by mail. A passing grade is required on each part of the process. Repeated participation in any examination for which the same test is used is limited to once every 6 months. Your examination results will be sent by email as soon as possible after the grading is completed. Final passing grades are used to determine a candidate's position on the eligibility list of successful candidates. Departments fill vacancies from this list. The top three names are considered for each vacancy unless otherwise modified. Those not appointed are returned to the eligibility list for further consideration in accordance with the Civil Service Ordinance. Your name will remain on a register for one year for open competitive examinations and two years for closed competitive except where labor contract conflicts. Your name may be removed from an eligibility list prior to one year according to Hollywood's Civil Service Ordinance or labor contracts. Your eligibility may be canceled if you refuse a position or if you are not available for work. You are responsible for notifying the Employment Office, in writing, of any change in your address or telephone number.

Special Accommodation and Communication Needs:

The City of Hollywood provides necessary reasonable accommodation in the examination process upon request to persons with disabilities. Such requests must be made PRIOR to any scheduled examination.

Veteran's Preference:

The City values the service that veterans and their family members have given to our country, and as such, proactively recruits and hires veterans and qualified spouses to the greatest extent possible. Certain servicemembers and veterans, and the spouses and family members of such servicemembers and veterans, receive preference and priority, and certain servicemembers may be eligible to receive waivers for postsecondary educational requirements. To obtain veteran's preference, candidates MUST submit a copy of separation papers (DD214) and meet eligibility requirements as stipulated by the Florida Statutes.

For additional information, please refer to the Florida Department of Veterans' Affairs . Additional Information All successful applicants will be required to pass an extensive background which may include criminal history searches, driving history checks, credit report, courthouse searches, education verification, employment verification, professional license verification, or other search methods as deemed necessary for the position. In addition, the applicant will be required to undergo a medical examination, which may include a drug screening, prior to appointment.

EMPLOYMENT OF RELATIVES

The City of Hollywood has an Ordinance which regulates the employment of relatives of City employees. Effective January 28, 2008, a relative may only be hired under the following additional conditions: The relative must have competed in an appropriate examination process as determined by Human Resources and be placed on a civil service eligibility list; The relative must be among the top three ranked candidates available on the certified eligibility list unless expanded by the Civil Service Board; The Department or Office Director and the Director, Human Resources must demonstrate that it is in the best interests of the City of Hollywood to hire the relative of a public officer or employee. As of 12/15/2005 the City will require all newly hired employees to sign an affidavit affirming non-usage of tobacco or tobacco products within the last year prior to submission of application and will continue to be a non-user of tobacco products throughout employment with the City of Hollywood.

REASONABLE ACCOMMODATION

The Employment Office will make reasonable efforts in the examination and workplace to accommodate persons with disabilities. Please advise Human Resources of special needs by calling (954) 921-3216. All applicants receive consideration for employment regardless of race, color, religion, gender, national origin, age, abilities, marital status, political affiliation, familial status, sexual orientation, pregnancy, or gender identity and expression (except as limited by law, Personnel Rules, Collective Bargaining Agreements, or bona fide occupational disqualifications). The City of Hollywood is an Equal Opportunity / Equal Access Employer.

SUMMARY OF BENEFITS FOR GENERAL EMPLOYEES

All regular full time Employees shall accrue paid vacation following their employment anniversary date. Employees who regularly work 40 hours per week shall accrue vacation leave as follows: up to seven (7) completed years80 hours more than seven (7) but less than ten (10) completed years112 hours more than ten (10) but less than fifteen (15) completed years144 hours more than fifteen (15) but less than twenty (20) completed years160 hours twenty (20) completed years and above200 hours After completion of the first full year of service, vacation time accrued as of September 30th of each year is to be utilized during the following 15 months. Cash payment in lieu of unused vacation shall be made only upon termination of employment or upon approval of the City Manager. Not later than August 1st of each calendar year, an employee may elect to redeem up to a maximum of 40 hours of the unused annual (vacation) leave. Payment for such redemption to be made by or before September 10th following the redemption request. General employees shall accrue eight hours of sick leave for each month worked with no limit on the amount of sick leave that is accumulated. Additionally, each fiscal year an employee shall have the option of converting a maximum of 40 hours of accrued sick leave days to personal leave, provided the employee has a balance of 96 hours after the conversion. Accrued sick leave shall be terminally paid at the following rates in relationship to full years of credited service with the City to a maximum of 1200 hours (e.g., an employee with 20 or more years of service with 1200 (or more) hours of sick leave shall be paid at 80% of 1200 hours, which would be 960 hours): Accrued Sick Leave Payout Less than five (5) years 20% sick leave Five (5) to ten (10) years 40% sick leave Ten (10) or more years 70% sick leave Twenty (20) or more years 80% sick leave Upon the accumulation of 300 sick leave hours, all employees have the option of converting the next forty (40) hours of sick leave days to vacation days. Employees may participate in the City's Sick Leave Pool Program upon the completion of one year of employment and with a minimum accumulation of 96 hours of sick and/or vacation leave. This program entitles eligible employees to participate in extended sick leave benefits for cases involving non-work related catastrophic, or long-term illnesses, or injuries. General employees may receive the following holidays: New Year's Day Martin Luther King,Jr.'s Birthday President's Day Memorial Day Juneteenth Independence Day Labor Day Veteran's Day Thanksgiving Day Day after Thanksgiving Christmas Eve Christmas Day New Year's Eve General employees will receive two paid workdays each fiscal year (either 8 or 10-hour days) of use-it-or-lose-it time off in recognition of the importance of mental health well-being. General employees will be granted 40 hours of paid bereavement leave for the demise of a close family member. General employees will receive longevity compensation added to their base salary for the following cumulative years of service with the

City:

1 year of service 2% 3 years of service 3% 5 years of service 2% 7 years of service 3% 10 years of service 3% 12 years of service 3% 15 years of service 4% General employees and families shall be provided with the option of coverage in the City's health insurance plans. The City will contribute 80% of the premium for employees electing single or dependent coverage on the OAP plan and the employee will be responsible for contributing 20% of the premium; The City will contribute 100% of the premium for employees electing single coverage on the OAPIN plan. For employees adding dependents, the City will contribute 90% toward the premium and the employee will be responsible for contributing 10% of the premium. The biweekly rates are as follows: Enrollment Tier Medical OAP Medical OAPIN Employee Only $87.89 $0 Employee +1 $175.78 $39.34 Employee+2 or More $281.24 $86.56 Each employee and their dependents enrolled in the City's medical insurance plan shall have access to the City of Hollywood Employee Health Center, allowing them to conveniently and exclusively access services ranging from routine primary care, urgent care, preventative care, lab work, vaccines, pediatric care for ages 6 months and older, x-rays, health coaching, and much more. All services at the City's Employee Health Center are free and at no charge to the employee/dependent, with the City paying 100% of the cost of services. Each employee shall have the option of completing an annual comprehensive wellness physical through the City of Hollywood Employee Health Center with the costs of the visit paid for by the City, including a comprehensive medical evaluation, ultrasound imaging, cardio-pulmonary assessments, vision and hearing test, and extensive laboratory blood profiles. The City's medical insurance covers Regenexx services with copays based on plan tier. Regenexx is a minimally invasive, needle-based procedure that is an alternative to orthopedic surgery. It uses the body's own healing agents, offers lower risk, and reduces recovery times. Regenexx procedures treat a wide range of common joint injuries and degenerative joint conditions, such as arthritis, rotator cuff tears, ACL sprain or tear, and much more. General employees shall be provided with group dental with $19.00 of the monthly premium costs paid by the City. There are three benefit plan offerings. The biweekly rates are as follows: Enrollment Tier Dental DPPO Low Dental DPPO High Dental DPPO Buy UP Employee Only $5.17 $21.37 $25.11 Employee +1 $14.80 $40.68 $46.82 Employee+2 or More $23.69 $58.51 $66.86 General employees shall have the option to purchase vision coverage through payroll deductions. Three plans are offered, and the biweekly rates are as follows: Enrollment Tier VSP Option 1 VSP Option 2 VSP Option 3 Employee Only $2.36 $3.87 $4.44 Employee +1 $4.73 $7.73 $8.87 Employee+ 2 or More $7.61 $12.45 $14.28 Employees will receive from the City a \"use it or lose it\" Health Reimbursement Account annually. The amount to the employee is determined by the employee's medical enrollment status or if no coverage is elected then it will default to the lowest level. The level of the City contribution will be reevaluated once a year.

The levels are:

Single or no coverage = $400; Employee plus one = $600; and Employee plus two or more = $1000. This benefit is contingent upon the employee completing a biometric visit at the City's Employee Health Center. In addition, the employee may establish and contribute to a Flexible Spending Account. General employees shall be provided with term life insurance of $25,000 with all premium costs paid by the City. Employees shall have the option of purchasing additional term life insurance at group rates up to an additional maximum amount of $475,000. General employees shall receive pension benefits according to the provisions of The City of Hollywood Employees' Retirement Fund (COHERF) in Chapter 33 of the City's Ordinances which can be found in the online library here . Employees may choose to participate in the COHERF Pension Plan and contribute 8% pretax dollars biweekly with a seven-year vesting period, or employees may instead elect to enroll in a Defined Contribution (DC) plan or a hybrid plan. Click here to retrieve a copy of the Summary Plan Description (SPD), and call the COHERF Pension Office for more information: 954-921-3333. The City is a qualifying employer for the Public Service Loan Forgiveness Program. Full-time service at the City contributes to the 120 months of payment for certain federal student loans to be forgiven. General employees, who complete their probationary period and receive \"satisfactory\" or better Employee Performance Evaluations, shall be eligible to participate in the City Educational Reimbursement Program for job-related undergraduate and graduate course work. General employees should request approval prior to taking any courses. The City pays as follows to a maximum total of $3,000.00 for tuition annually: Graduate and Undergraduate Benefit Grade of B or better 100% reimbursement at State tuition rates Grade of Pass 100% reimbursement at State tuition rates Grade of C 50% reimbursement at State tuition rates Employees will be eligible to receive 100% reimbursement for books with approval of the City Manager/designee. Employees who receive benefits under this program, who voluntarily leave the City's employment within two (2) years of receiving such benefit, shall be responsible for reimbursing the City for the cost of this benefit. The City's award-winning wellness program, Hollywood Wellness, offers opportunities to earn incentives such as gift cards (taxable), gym reimbursements, iWatches, BBQ grills, water tumblers, lunch boxes, duffel bags, and other items for participating in wellness initiatives. Hollywood Wellness is powered by specific funding received by the City's Third-Party Administrator, Cigna, to improve the health and well-being of City employees, and may be discontinued or limited at any time based on availability of funds and discretion of HR Director. Some features of Hollywood Wellness include: Access to the BenTek Wellness Hub, where employees may earn gift cards for completing wellness activities such as preventative exams, dental exams, flu shots, health coaching, or for participating in wellness events such as health seminars and wellness challenges. Monthly health seminars/webinars, quarterly challenges, on-site health screenings, confidential counseling sessions, and communication campaigns. Access to free state-of-the-art fitness facilities throughout City Departments. Partnerships with local community vendors to offer reduced fitness memberships for employees, i.e., OrangeTheory Hollywood, YogaJoint Hollywood, and F45 Hollywood. Flexible Fitness Reimbursement Program to reimburse employees for fitness facility memberships after proof of consistent attendance and payment. Zen Room for employees to enjoy an ambiance of solitude, where they can refresh themselves with a massage, red light therapy, or just quiet time. A mobile lactation pod and dedicated lactation rooms throughout the City. General employees may enter into a Deferred Compensation Program through payroll deduction. General employees have the option of joining the Sun Credit Union. General employees have the option of participating in payroll Direct Deposit. General employees have the option of participating in the BeyondMed Plan for elective/cosmetic services, Pre-paid Legal/ID Theft Protection Plans, and AFLAC Plans through voluntary payroll deductions. General employees are eligible to participate in the City's Work/Life Assistance Program offering a wide range of services and support, including 10 free face-to-face or virtual visits with licensed counselors, 24/7 telephonic support, free 30-minute consultations with legal or financial advisers, online tools and webinars.

IMPORTANT NOTICE

- This document 'BENEFITS SUMMARY', is intended only as a summary of some of the benefits employees may be entitled to as an employee of the City of Hollywood. This is NOT a legal document, does NOT represent any guarantees, and is subject to change at any time.

Closing Date/Time:

7/23/2026 11:59 PM Eastern City of Hollywood, FL 954.921.3216 Come to a City that Builds Careers! As one of the largest cities in Broward County, the City of Hollywood provides an energetic, innovative and collaborative work environment for its employees. Want Top Notch Insurance? We offer low-cost health insurance giving you the best value - Medical, Dental, Vision and Flexible Spending Plans. Need Work Life Balance? We have got you covered with a 4-Day Work Week and an Award Winning Wellness Program. And We Don't Stop There. The City of Hollywood provides a generous Paid Time Off Program inclusive of 13 Paid Holidays, Vacation Leave, Personal Leave, and Sick Leave. Repaying Student Loans? Employees at the City with 10 years of public service and on-time payments qualify for the Federal Student Loan Forgiveness Program. Let's Partner Together and Come Grow with the City of Hollywood. Apply Now! The City of Hollywood is a beachfront community located in southeastern Broward County midway between Miami and Fort Lauderdale. Founded by Joseph Young in 1925, Hollywood is approximately 30 square miles in size and is Broward's third-largest municipality with a population of roughly 153,000 residents. Hollywood has an average annual high temperature of 83 degrees and low temperature of 68 degrees. Hollywood is home to more than 60 parks, seven golf courses, seven miles of pristine beaches, and the one-of-a-kind Hollywood Beach Broadwalk, a promenade that stretches nearly 2.5 miles along the Atlantic Ocean. Named one of America's Best Beach Boardwalks by Travel + Leisure magazine, this brick-paved thoroughfare hosts pedestrians, joggers, bicyclists, rollerbladers, and millions of others every year. Dozens of eateries and inns line the Broadwalk and the promenade also features the Hollywood Beach Theatre, a children's water playground at Charnow Park, and many other attractions. Hollywood Beach also offers dozens of luxury resort hotels and condominiums such as the Margaritaville Hollywood Beach Resort, Hyde Resort & Residences and Hollywood Beach Marriott. In addition to many independently owned and operated boutique inns and vacation properties. Hollywood is home to 32 public and charter elementary, middle, and high schools. Students take advantage of the wide range of award-winning magnet programs including S.T.E.M.; the Cambridge Advanced International Certificate (AICE); Communication and Broadcasting; Military Academy; Health and Wellness; Montessori; and several others. All public schools located within the City of Hollywood are operated by the School Board of Broward County. Hollywood also has 13 private schools and a number of career schools. Nationally renowned higher learning institutions such as Barry University, Nova Southeastern University, and City College have research and educational facilities in Hollywood. Administrative Procurement Coordinator (Public Works)

HOLLYWOOD, FL

Hollywood, Florida United States View Map Salary:

$58,642.04 - $89,135.36

Annually USD Annually Salary Top:

89135

Posted:

Jul 18, 2026

Location:

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