Procurement / Purchasing Coordinator

Procurement /

Purchasing Coordinator Location:

Ocala, FL Salary:

$100k-170k Our client is a luxury resort destination supporting high-end design and development projects, partnering closely with luxury residential and hospitality environments. This role offers the opportunity to work on large-scale, detail-driven projects in a fast-paced, collaborative setting. This position will support high-end luxury residential and hospitality (hotel/restaurant) projects. Key Responsibilities

• Process all incoming purchase requests
• Obtain vendor quotations and assist with bid analysis
• Set up new vendors and maintain vendor records
• Issue purchase orders using QuickBooks
• Track orders, invoices, and PNC credit card payments
• Maintain payment receipts for Concur reporting
• Coordinate invoice payments with Accounts Payable and Oracle systems
• Monitor order status and update project tracking documents
• Communicate regularly with warehouse teams on order arrivals
• Resolve vendor issues, including damages and returns
• Coordinate logistics with vendors, logistics teams, and receiving warehouses
• Assist with project closeout and internal bill-back processes
• Maintain office and breakroom supplies
• Answer incoming office calls Qualifications
• 4-5 years of purchasing experience, preferably within FF&E
• Experience supporting hotel, restaurant, or high-end luxury residential projects
• Strong communication skills, both written and verbal
• Ability to manage multiple projects simultaneously
• Team-oriented with strong problem-solving abilities
• Proficiency in QuickBooks and Microsoft Office (Excel, Word, Outlook) Additional Details
• Reports directly to the Lead Designer
• Immediate need
• Full-time, onsite position This is an excellent opportunity for a detail-oriented purchasing professional looking to contribute to high-visibility, design-driven projects in a collaborative environment.