Purchasing & Inventory Coordinator

Purchasing & Inventory Coordinator Server Tech Solutions Inc. Sanford, FL Job Details Full-time $60,784 - $65,000 a year 1 day ago Benefits 401(k) Paid time off 401(k) matching Qualifications Filing Administrative experience Attention to detail Accounting Procurement management Full Job Description About the role Server Tech Solutions is hiring a Procurement Coordinator to handle the administrative side of our buying activity — issuing POs, reconciling receipts against orders, and keeping things tight between purchasing, receiving, inventory, and accounting. You'll also support bid packaging and sell-side documentation when the trading desk needs a hand. You're not setting prices or making sourcing calls. But every PO, every receipt, and every invoice runs through your desk. If the paperwork is off, deals stall and money gets lost in the cracks. This role exists to make sure that doesn't happen. What you'll do Purchase order administration Issue POs for approved hardware lots and track them through receipt and closeout Maintain clean PO records; flag discrepancies to the Director of Ops Collect and file vendor documentation: W-9s, invoices, resale certs, payment terms Chase outstanding POs and escalate delays before they hit the pipeline Receiving & three-way reconciliation Reconcile POs against receiving reports and vendor invoices (three-way match) Partner with receiving to confirm item counts, conditions, and serial data match the PO Resolve quantity, pricing, and condition discrepancies directly with vendors Hand reconciled data to accounting for payment release Feed accurate landed-cost data to inventory so resale margin reporting stays clean Own the weekly open-PO / unreconciled-receipt report back to ops Bid support Prepare bid packages for broker lots under tight deadlines Compile inventory counts, condition notes, and lot summaries for the trading team Maintain the bid log: submitted offers, outcomes, awarded lots File bid documentation for audit and reference What we're looking for 1-3 years in purchasing, procurement, order processing, or operations coordination Strong attention to detail in document-heavy workflows Organized follow-through — you track open items without being reminded Clear written communicator across departments Comfortable in Excel or Google Sheets for tracking and reporting Nice to have: PO workflows, three-way match, or AP coordination experience. Background in ecommerce, IT resale, or equipment trading.

Compensation Base salary:

$60,784 - $65,000/yr, commensurate with experience Cost-savings bonus: up to 10% of base for measurable purchasing cost reductions 401(k) with company match

Pay:

$60,784.00 - $65,000.00 per year

Benefits:

401(k) Paid time off Application Question(s): Tell us about a time you kept a fast-moving process on track by staying organized, or caught an error that would've caused a real problem if it slipped through. We care more about how you work than where you've worked.

Work Location:

In person