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FS
Florida State University
Procurement Support Associate
Career Insights for Procurement Analyst
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What they do
A Procurement Analyst is responsible for the analysis of purchasing within an organization, ensuring that the purchasing strategy is kept to and that inventory levels are maintained.
$75,334 / year median in Florida
-3% projected decline
Job Description
Department FSU Procurement Services Responsibilities This position includes day-to-day management of the electronic supplier file for the campus wide Supplier entry process and assists with the day-to-day functions of the PCard Administrator. Provides Help Desk support for the procure to pay process, and office recordkeeping. Performs a variety of administrative/clerical duties in support of Procurement Services functional duties. Manage the Supplier Entry process for Procurement Services for all suppliers. This includes day to day entry and maintenance of suppliers. Coordinate with Accounts Payable, Controller's Tax Office, and internally to ensure proper entry of suppliers. Recommend process and procedural updates for Supplier Entry process. Confirmation with the suppliers that all information is correct. Notify and update suppliers with our preferred dispatch method. Resolve issues for campus departments as well as suppliers pertaining to policy and procedures questions. Explain how to suggest a supplier, find the correct locations, complete the current supplier profile registration, etc. Assist with the day-to-day functions of the PCard Administrator by handling campus wide customer service requests, card issuance/termination, credit limit increases, waivers, application processing, and fraud. Maintains required documentation for PCard issuance and termination, credit limit increases, waivers, and approvals to ensure compliance with all related University policies and procedures. Review and gather information on PCard issues and provide information to appropriate personnel. Schedule Procurement Services meetings, handle special events logistics, maintain training schedule and log/supporting documentation for Department, maintain Teams site documentation for ICOP and SUS, provide doing business with information to suppliers as needed, assist with reporting, electronic file maintenance and data management as needed. Serve as an Administrator on the Procurement Services Help Desk. Provide telephone/online assistance for end users having difficulty with SpearMart Procurement and Contract Modules. Assist with the direction of general inquiries and requests to appropriate department contacts as needed, answer and triage email inboxes, research, monitor and maintain distribution errors including RightFax Utility log for OMNI POs, SpearMart POs, invalid distributions, manual PO distributions. Re-distribute POs as needed. Assist in making recommendations on office operational needs. Recordkeeping for Procurement Services. This includes filing incoming paperwork and pulling files for destruction based on retention periods. Catalog, file and maintain the Certificate of Liability Insurance forms in the supplier system. Primary PCard proxy for the department that ensures charges are coded properly and reconciled. Process requests for credit letters. Process requests on department calendars for use of meeting spaces, events etc. Assist travel representative in processing department travel authorizations and expense reports. Assist Procurement Services with other clerical and administrative projects and duties as needed. Qualifications High school diploma or equivalent and four years of experience. (