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Procurement Coordinator
Job
Our Sunday Visitor
Huntington, IN (In Person)
Full-Time
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Job Description
Incumbents primary function is to ensure a smooth production workflow at Our Sunday Visitor. The incumbent is responsible for tracking and maintaining schedules and programs set in motion by the Materials Manager.
Essential Job Functions (•=Non-essential tasks):
Assist and work as a team with the Associate Lead Publishing Project Specialist to oversee all production processes in the publishing area of Our Sunday VisitorMonitor and ensure quality of production processes both internally and externallyCoordinate the approval of soft-proofs between vendors and internal project managersProcess main issue labels for publications. Check reports with label breakdown. Process paperwork according to publication being processedPublications check on publication to see if we are on scheduleQuoting and getting printed most of the religious trade items. Catalogs, postcards, newsletters, etc. Processing special mailing and coordinating pieces coming in from outside vendors. Work with Postal Compliance on mailing issues to find solutions to these problemsWork with the graphics department to get a completed final project printable piece.
Work with special projects managers to order all VBS related items including original run and all reordersResponsible for all reprints both inside and outside for trade books, pamphlets, and other items as assigned.
Keep all standard office supplies stocked and work with the materials manager on special requestsTrack book costs and work with the special project manager to determine price increases. Responsible for ensuring those cost increases are made accordingly•Other duties as assigned
Essential Job Functions (•=Non-essential tasks):
Assist and work as a team with the Associate Lead Publishing Project Specialist to oversee all production processes in the publishing area of Our Sunday VisitorMonitor and ensure quality of production processes both internally and externallyCoordinate the approval of soft-proofs between vendors and internal project managersProcess main issue labels for publications. Check reports with label breakdown. Process paperwork according to publication being processedPublications check on publication to see if we are on scheduleQuoting and getting printed most of the religious trade items. Catalogs, postcards, newsletters, etc. Processing special mailing and coordinating pieces coming in from outside vendors. Work with Postal Compliance on mailing issues to find solutions to these problemsWork with the graphics department to get a completed final project printable piece.
Work with special projects managers to order all VBS related items including original run and all reordersResponsible for all reprints both inside and outside for trade books, pamphlets, and other items as assigned.
Keep all standard office supplies stocked and work with the materials manager on special requestsTrack book costs and work with the special project manager to determine price increases. Responsible for ensuring those cost increases are made accordingly•Other duties as assigned