Simulation Procurement Specialist - ZIEL

Reviewing, analyzing, and documenting procurement processes. Identifying opportunities for process improvement and cost effectiveness. Ensuring complete documentation in all required systems. Participating in policy and procedure updates for the Institute. Contributing to Institute staff training related to procurement and travel.

Procurement Coordination:

Receive procurement requests, independently identify action needed, communicate effectively and timely with internal and external partners, and proactively anticipate cyclical expenses and renewals.

Business Procurement Card Transactions:

Initiate purchases, ensure proper documentation, maintain compliance with institutional rules and regulations and reconcile all transactions.

Purchase Orders and Invoicing:

Generate new requisitions and purchase orders via the KUMC Workday system, serve as the primary contact for University Accounts Payable, ensure accurate and adequate documentation and compliance, process invoice payment requisitions via Workday, and confirm successful payment and fulfillment. Direct Purchases from the

University of Kansas Health System:

Generate new requisitions and purchase orders via the University of Kansas Health System (UKHS) Workday system, serve as the primary contact for UKHS Accounts Payable, ensure accurate and adequate documentation and compliance with health system policies, and process and confirm successful invoice payment. Maintaining contact status with The University of Kansas Health System to serve as the primary procurement specialist for ZIEL. Developing and maintaining relationships with supply chain professionals from various departments in the University of Kansas Health System. Developing and maintaining relationships with key vendors and suppliers to improve communication, negotiation outcomes, and service quality. Partnering with internal subject matter experts to gather operational needs and specifications. Lead vendor identification and assessment by researching potential suppliers and evaluating cost, terms, quality, etc. to support strategic purchasing decisions for the Institute. Tracking fulfillment of all purchases. Receiving all mail deliveries and packages. Coordinating distribution to appropriate team members. Managing any issues with receivables, including returns and refunds. Confirming and communicating guidelines for Institute travelers. Coordinating travel arrangements, including managing data in travel systems and Workday. Preparing and securing spend authorizations for travel. Processing travel expense reports and reimbursements. Supporting Institute finance leads in anticipating expenses for budget forecasting. Coordinating across KUMC and TUKHS for shared expense management. Preparing reports for expense actuals. Scheduling

• Assist with scheduling meetings, events, and programming, and maintaining assigned calendars. Administrative Support
• Deliver administrative support as requested amid competing priorities and escalating issues when appropriate. Project Planning & Management
• Utilize project management systems to track and complete work, while participating as a project team member for special projects or activities as assigned. Resource Coordination
• Engage as a project team member for complex resource coordination and support activities that ensure team members have adequate resources, such as reserving rooms and equipment, restocking supplies, and updating related systems. Data & Compliance
• Ensure timely and accurate data entry and compliance documentation as directed. Event & Program Support
• Provide logistical support for events and programs as directed such as catering, registration & check-in, room set-up, etc. Customer Service & Communication
• Serve as the first point of contact for the institute for email, phone, and in-person communication.

Respond to routine inquiries while escalating other requests as appropriate. Lift/move simulation equipment or supplies, up to 30 lbs. with or without reasonable accommodation. Four (4) years of experience in procurement, accounting, payroll, logistics, supply chain, business, finance, or related field. Education may be substituted for experience on a year-for-year basis. Experience using Workday or other procurement software. Experience working in a government, healthcare, or higher education institution. Experience navigating management of complex resources. Communication Customer service Interpersonal skills Attention to detail Multitasking Resume/CV Cover Letter https://www.kumc.edu/human-resources/benefits.

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