PURCHASING AGENT

Northwestern State University seeks qualified applicants for the position of Purchasing Agent. To apply : Please submit a letter of application, resume, and complete contact information for three professional references to apply@nsula.edu .

INTERNAL SEARCH ONLY

Northwestern State University is a State as a Model Employer (SAME) agency. The successful candidate will be subject to a background check, as a condition of employment. Notice of Non-Discrimination (Full Disclosure) Northwestern State University provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training. All complaints or inquiries related to Title IX should be directed to the Director of Title IX Compliance and Title IX Coordinator, Julie Powell (318-357-5570), Room 306 of the Friedman Student Union or email tix@nsula.edu. In accordance with Section 35.106 of the Americans with Disabilities Act (ADA), all participants, applicants, organizations, and interested individuals are advised and noticed that the ADA Coordinator for Northwestern State University for facilities is the Director of University Affairs, Jennifer Kelly (318-357-4300), located in Room 128 Caspari Hall or email andersonje@nsula.edu. For student academic services, contact the Director of Access and Disability Support, Crissey Smith (318-357-5460) located in Room 111 Watson Memorial Library or email smithcr@nsula.edu. For faculty/staff accommodations and services, contact Executive Director of Institutional Effectiveness and Human Resources, Veronica M. Biscoe (318-357-6359), Room 111 Caspari Hall or email ramirezv@nsula.edu. Computer skills are required with an emphasis in Microsoft Word, Excel and Power Point. Experience with Banner Finance is preferred.

Preferred:

Baccalaureate degree plus two years of professional level experience in procurement and contract management or any equivalent combination of education, training and experience which provides the requisite knowledge, skills and abilities of the position. The duties require assisting in the duties of the Purchasing Office, reporting directly to the Director of Purchasing, with responsibility in exercising independent judgment for University procurement and related practices. Act as Purchasing Department's check point for providing status of current purchases to requesting agent. Corresponds with vendor and agency staff: verbally or written, on contract terms, deliveries, quality and order changes. Review of requisitions for accuracy and statutory compliance before routing to procurement processes. Responsible for preparing reports in accordance with the State of Louisiana, Northwestern State University and outside entities as required. (Emergency Purchases, Sole Source Contracts, etc.) Assist other Purchasing Agents and Budget Unit Heads are aware of contracts approaching renewal. Assist departments with P-Card's as the Primary Program Administrator, reviewing BOA transactions, monthly reports, and reconciliations. Communicating University and State policies, orders, laws and procedures to coworkers. Consults with departments issuing requests and advise them on information and specifications needed to properly complete the purchase. Assist in Banner Finance month end close and year end close of NSU finance system. Advises the Director of Purchasing on administrative and programmatic problems within the University and recommends corrective actions. Assists the Director of Purchasing by managing administrative functions of the Universities purchasing office by planning, developing, and implementing assigned Purchasing related policies and procedures, Internal User Guides and Departmental User Guides. Assist in preparing comprehensive reports concerning procurement administration for presentation to Administration and Auditors. Participates in training, conferences, and other continuing education programs to keep current with procurement reforms and other managerial and administrative training required for professional development. Conducts training and workshops for personnel throughout the agency consisting of use and knowledge of the Purchasing system and to provide oral and written interpretation of policies and procedures, rules and regulations, revised statutes and internal guidelines to agency personnel and vendors. Assist with Banner Finance operational functions and technical issues related to processing faults, errors and omissions within the Purchasing Group. Other Business-related duties assigned by supervisor.