Job Description:

Procurement Assistant Position Summary The Procurement Assistant supports the Purchasing department by handling day-to-day operational tasks related to purchase orders, vendor follow-ups, and data entry. This role helps ensure smooth order processing, accurate system updates, and timely communication with vendors and internal teams, allowing the Purchasing Manager to focus on strategic sourcing and decision-making. Key Responsibilities Purchase Order Support Assist with creating and entering purchase orders in SAP Update and maintain PO records, including quantities, pricing, and details Help track open purchase orders and follow up on pending items Support PO receiving and ensuring accurate system updates Vendor Coordination (Support Level) Follow up with vendors on order confirmations and ETAs Maintain vendor contact information and records Assist with communication regarding basic order status updates Help request and track samples when needed Shipment & Logistics Follow-Up Track shipment status and update ETAs in the system or reports Assist in following up on delays and communicating updates internally Help organize basic logistics documentation (invoices, packing lists) Data Entry & System Maintenance Maintain accurate data in SAP, A1DB, and spreadsheets Assist with item setup and updates (as directed) Update inventory-related notes and purchasing records Help manage internal tracking files (inventory, consumption, orders) Reporting & Administrative Support Prepare basic reports (open POs, ETA tracking, vendor updates) Order and maintain supply inventory for different departments as needed Make price recommendations for these orders when appropriate to improve cost-effectiveness Assist with gathering data for cost analysis or purchasing reviews Help maintain organized purchasing records and documentation Cross Department Coordination Support communication between purchasing, inventory, and warehouse teams Assist customer service with order status checks as needed Help coordinate internal follow-ups related to purchasing activities Ideal Profile Strong attention to detail Organized and good at follow-ups Comfortable working systems (SAP, Excel) Good communication skills for vendor and internal coordination Proactive but structured (follows processes well)

Requirements:

o Proficient in Microsoft Excel, including: o Filtering, sorting and data validation o Pivot Tables and basic reporting o Formulas and functions (VLOOKUP/XLOOKU) o Importing and organizing data from multiple sources o Strong working knowledge of Microsoft Office 365 , including: o Outlook o Word o Excel o Teams o OneDrive o Experience using Microsoft SharePoint for: o Document storage and retrieval o Version control o Team collaboration and file sharing o Familiarity with ERP systems (SAP Business One experience preferred) o Ability to maintain accurate data within ERP, inventory, and purchasing systems o Experience working with vendor portals, online ordering platforms, and electronic document management systems o Comfortable managing email communications and high-volume inboxes o Strong keyboarding and data-entry skills with a high level of accuracy

Job Type:

Full-time Pay:

$24.00 - $26.00 per hour

Benefits:

401(k) 401(k) matching Employee discount Health insurance Paid time off

Work Location:

In person