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Job Description
Under general supervision, performs professional public procurement activities for the cost-effective acquisition of equipment, supplies, materials, and services for all departments in accordance with the local, state and federal public procurement regulations, ordinances, and requirements. Maintains records and files of purchase requisitions, purchase orders, and related information within the City's enterprise resource planning (ERP) and e-procurement systems. Ensures transparency, competition, fiscal stewardship, and compliance for the City.
Education:
High school diploma or
GED Experience:
Two (2) years procurement experience (including warehousing);
Certifications:
Valid driver's license
Preferred:
Certified Professional Public Buyer (CPPB)
Note:
The City retains the right to determine equivalencies. Any certifications not possessed at hire, must be obtained before the employee is removed from probation in order to continue employment with the City. Must be physically able to operate a ladder, broom, forklift, hand jack, and a variety of automated office machines which include a computer, typewriter, calculator, copier, fax machine, etc. Must be able to exert up to twenty pounds of force occasionally and/or up to ten pounds of force frequently, and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move objects. Light work usually requires walking or standing to a significant degree. Must be able to lift and/or carry weights of ten to fifty pounds.
ESSENTIAL JOB FUNCTIONS
Analyzes and reviews purchase requisitions for accuracy and completeness, and advises the requesting department of such issues as the procurement of substitute items, the economy of volume buying, and delivery schedules. Selects work methods to use in individual transactions within established procedures but is expected to obtain advice from supervisor on unanticipated problems. Solicits (orally and written) sources of supply, negotiates and analyzes prices, discount rates, delivery dates, transportation charges, previous performance of suppliers, current commitments, indications of financial responsibility, and recommends the most advantageous offer based on findings. Maintains and establishes fairness and integrity in procurement activities. Meets with commercial representatives to discuss procurement needs, quality of items or services, current market prices, or delivery schedules. Maintains purchase order files from time of award through completion of performance and payment by various software platforms. Performs follow-up and expedites performance of purchase orders by calling or sending written reminders to vendors. Decides whether delivery extension is appropriate and coordinates such extensions with user departments. Prepares all necessary documentation, correspondence, and purchase order supplements or modifications for supervisor approval. Processes and resolves, with Procurement staff and vendors, discrepancies involving over/under shipments, nonconforming or defective goods and services, and damage in transit. Determines action to be taken and advises vendors of required action to ensure compliance with the terms of the purchase order. Coordinates the sale and disposition of surplus property in accordance with City ordinance, including supplies, materials, and equipment deemed obsolete or unsuitable for use. Conducts and documents such sales through public auction or transfer to other governmental entities, with award made to the highest responsive bidder. Utilizes ERP systems, contract management software, e-procurement platforms, inventory and asset management software, and Microsoft Office applications. Monitors contract compliance, insurance certificates, bonding documentation, and vendor performance metrics. Interacts and communicates with all levels of departmental personnel, vendors, general public, and supervisors.
ADDITIONAL JOB FUNCTIONS
Performs related duties as required. All employees of the municipality shall learn the emergency operations procedures for their respective department and position and execute these duties fully during times of emergency. This may or may not include assignment to the Emergency Operations Center (EOC).
