Purchasing Coordinator Boutique Living by Curate - 4.0 Chattanooga, TN Job Details Full-time $20 - $24 an hour 5 hours ago Benefits Health savings account Health insurance Dental insurance 401(k) Paid time off Parental leave Vision insurance 401(k) matching Opportunities for advancement Life insurance Qualifications Meeting minutes Vendor relationship building Record keeping Follow-up questioning Written communication Clear verbal communication Data reporting Spreadsheet tracking Construction management software English High school diploma or GED Attention to detail Organizational skills Scope management Productivity software Full Job Description The Purchasing Coordinator is primarily responsible for creating and maintaining Purchase Order (PO) Packages that adhere to build schedules, established scopes of work, and approved design elements , creating Variance Purchase Orders (VPOs), tracking and reviewing orders for accuracy, and reporting cost data. This position offers an opportunity for professional advancement. This role is a full time hourly position and reports directly to the Purchasing Manager. Minimum Requirements Must possess a high school diploma 2+ years experience in Residential Construction Estimating, Purchasing, or Related Field preferred Must be able to communicate in a professional manner with strong written and verbal proficiency Familiar with MS Office Suite, Google documents, and construction and project management software programs, e.g., Builder Trend Specific Job Responsibilities Collaborate with Field team to gain knowledge of build specific needs and how they relate to PO timing and scopes Communicate with trades/vendors in a professional and courteous manner, providing context and extensive detail when relevant Collaborate with Design Manager regarding product details to ensure that orders are accurate and timely Reconcile monthly vendor statements, resolving any discrepancies as needed, in conjunction with Accounts Payable team Attend trade meetings and compile lists of action items Attend Vendor meetings to gain knowledge of new products Work independently to organize PO packages and follow up on open/unresolved items Manage and submit quarterly and annual rebates; research and present new rebate opportunities Resolve cost discrepancies by collecting and analyzing information across varied company software systems Track orders from pre-submission to field delivery, resolving availability and timing issues as needed Review material orders for adherence to design specifications and field requirements Update Asana with Purchasing milestones and handover progress Update budgets in Buildertrend as needed Communicate with project managers, trades, and vendors to build out PO scopes to align with build specifications when needed Attach invoices to purchase orders in Buildertrend and review for accuracy; communicate invoice changes with Accounts Payable Issue PO packages, change order related PO's , VPO's, etc. with high accuracy and in a timely manner Resolve Trade/Vendor inquiries received via email, phone, and/or Buildertrend comments Transfer Takeoff data from Planswift Reports to POs Update PO totals with quoted amounts received from trades/vendors Work with Purchasing Manager to ensure that each project has a complete PO package when handed to the Production Team; organize POs by build phase with a working knowledge of build schedules Demonstrate a thorough understanding of approved plans and design specifications in order to build out PO scopes and review assigned budgets with precision and exhaustive detail Assist with meeting and onboarding trades and vendors, gathering appropriate paperwork and training new groups in Buildertrend procedures and functions Monitor construction costs by ensuring that PO totals are within budgeted amounts unless approved at a higher rate by Purchasing Manager Obtain quotes from vendors and trades by specifying materials and scopes, identifying qualified trades and relaying price constraints Organize and maintain vendor / trade pricing database in Buildertrend with accuracy and timeliness; incorporate approved changes resulting from trade/vendor meetings and yearly pricing updates Organize and maintain Buildertrend PO template to reflect approved pricing, established scopes, and trade/vendor approved payment schedules Maintain updated contact entries in Buildertrend Directory Prepare reports by collecting, analyzing, and summarizing information and trends Assist with pricing negotiations by gathering and reporting historical data Assist Purchasing Manager in offering options/alternatives to Design team in regards to product choices and/or design elements Maintain that all credits/back charges are fulfilled by trades/vendors within a specified timeframe, unless deemed to be obsolete Pull VPO report prior to weekly meetings to review data and gather details as needed Attend handovers as needed, take notes to ensure accurate information is gathered and incorporated into POs Assist Purchasing Manager with reviewing PlanSwift budgets Meet with Field team upon completion of projects to review remaining PO's and assess residual PO needs Assist the Finance team with other tasks as needed Essential Job Functions Must be able to work independently. May involve long hours, e.g., 45-50 hours per week. Must be able to lift 25 pounds or more. Must be able to ascend/descend stairs and ladders. Must be able to traverse uneven terrain. May Involve work in an exterior environment, including extreme temperatures. Must be able to process information visually and aurally. Must possess problem-solving skills to work with customers and vendors. Must demonstrate regular, reliable attendance. Must demonstrate strong critical thinking skills Must be able to communicate and function productively as part of a team and promote a culture of innovation and teamwork. Must be detail-oriented and organized. May involve training teammates to cover tasks during absences Must be able to read, write, speak, and understand the English language. May involve sitting and working on a computer for extended periods of time. May involve repetitive movements.

Benefits:

401(k) 401(k) matching Dental insurance Health insurance Health savings account Life insurance Paid time off Parental leave Vision insurance

Pay:

$20.00 - $24.00 per hour

Work Location:

In person