Procurement Specialist

POSITION SUMMARY

Procurement responsibilities include performing the duties associated with the life cycle of the procurement process and ensuring all Federal, State and local laws, regulations, and grant requirements are followed. The position is based in Coupeville. Island Transit offers competitive benefits that include: Medical/Dental/Vision Insurance

• employer paid premiums for employees Life Insurance
• employer paid $24,000 Basic Life Insurance plus optional employee paid supplemental insurance plans Flexible Spending Account (FSA) Retirement Plans
• Washington State Public Employees Retirement System (PERS) and Optional MissionSquare 457b/401a plan with employer match

Paid Vacation, Sick Leave and Holidays Examples of Duties:

ESSSENTIAL JOB FUNCTIONS

Procurement:

Oversees procurement of goods and services, the issuance of purchase orders and contracts, preparation of purchase recommendations, small works roster and contract administration. Finds and evaluates suppliers, products, and services. Prepares and distributes bids, request for proposals (RFP), invitations to bid (ITB), and other solicitation documents related to the purchase of supplies, vehicles, equipment and services. Provides guidance to departments in the interpretation of purchasing requirements and procedures as prescribed by state and federal agency regulations and grant requirements Assists with contract negotiation and acquiring cost-efficient deals without compromising quality. Consults with other department managers regarding technical specifications of bids. Responsible for the timely distribution and posting of documents as required. Selects the type of procurement and creates evaluation criteria. Researches scope and specifications, develops and administers contracts. Ensures the procurement process complies with agency, local, state, and federal regulations. Schedules and coordinates meetings related to procurement. Conducts pre-bid meetings, and public bid openings. Reviews terms of the contract and price analyses as required. Coordinates and facilitates the bid/proposal evaluation process, and selection of supplier. Develops and maintains a list of competitive sources for supplies and services and establishes professional working relationships with vendors. Responsible for the procurement of goods and services and contract administration for grant funded projects as required. 12. May work with third party contractors for more complex projects and procurement processes. Assembles, and completes required forms for the purchase of goods and services, for state and federal grants such as prevailing wage, initial cost estimate, federally excluded vendors, contract clauses, and may assist in developing strategies to encourage Disadvantaged Business Enterprise (DBE) participation. Facilitates training of staff in the implementation of purchasing policies and procedures. Works closely with legal to ensure alignment with lawful procurement contracts, obtains final approval on contracts over $10,000. Issues award letters and work-orders and executes vendor contracts to purchase goods and services in a cost-effective manner. Creates correspondence; maintains records, reports and files to document procurement activities and purchases. Analyzes market trends and assesses supplier performance. Creates a buying strategy based on the Agency's budget and necessary supplies. Attends meetings and training occasionally held on weekends or at night and may include travel to external locations. Acts in accordance with company policies, procedures, federal and state laws and regulations. Performs job tasks professionally with the highest ethical regard and discretion for confidential information. Performs other duties as assigned.

Qualifications:

QUALIFICATIONS

Knowledge, Skills and Abilities:

Knowledge:

Governmental procurement principles, methods, practices, techniques and procedures. Federal, State and local laws pertaining to procurement, and contracting. Applicable Federal, State, and local laws, codes, regulations, grant requirements and bid laws related to assigned activities. Contract development relating to procurement and contracting processes. Contract cost and price analysis principles and practices. Contract law and ability to interpret terms and conditions. Principles and practices of public administration, public procurement systems and process. Principles of contract administration in the public sector. Principles of business letter writing and report preparation.

Skills:

Excellent interpersonal skills for establishing and maintaining effective working relationships. Excellent verbal and written communication skills. Excellent mathematical and critical thinking skills. Excellent analytical and problem-solving skills. Excellent organizational skills and attention to detail. Proficient in Microsoft Office Suite, or related software to prepare reports and policies, financial software and other business software.

Abilities:

Interpret and apply Federal, State and local policies, laws and regulations. Resolve conflicts and negotiate efficiently. Prepare and present information to groups. Establish and maintain cooperative and effective working relationships with other Agency employees, outside stakeholders and the public. Think strategically to process and analyze issues or situations accurately and adopt an effective course of action. Manage resources effectively to perform multiple projects and tasks in an effective and timely manner; work independently with little or no direction, set priorities, and meet time deadlines. Handle confidential information and material with the highest degree of professional responsibility. Establish and maintain an accurate, complete and confidential record-keeping system.

EDUCATION AND EXPERIENCE

Bachelor's degree in Finance/Accounting, Public or Business Administration, or related field from an accredited four-year college/university required. Five (5) plus years' of progressively responsible procurement and contract administration experience required. Government or public sector finance experience preferred. An equivalent combination of education and experience sufficient to perform the essential functions of the job will be considered.

LICENSES, CERTIFICATION AND SPECIAL REQUIREMENTS

Employment contingent upon an employment reference check, post job offer criminal background check, credit check and a five year motor vehicle history check, the results which are acceptable as determined by the employer. Must be able to obtain and maintain any license or certification required for the job. Valid Washington State driver's license at time of hire and ability to maintain licensing during length of employment.

Supplemental Information:

WORKING CONDITIONS

Duties performed primarily in an office environment while sitting at a desk or computer with the remainder of the time walking within Island Transit's office buildings. Requires stooping, reaching, bending, and lifting of office supplies and equipment. Subject to noise from office machines. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Duties may involve some travel to other locations to conduct work and/or attend meetings/conferences. May be required to work outside normal schedule .

AT WILL EMPLOYMENT

I understand that if employed, I am employed AT WILL and that no contract between myself and this employer is created by my completion of this application, my receiving employment, my continued employment or my receiving benefit of employment of any type. No promises of any form or nature have been made to me, no guarantee of any length of employment is or shall be binding on this employer, unless in writing. I reserve the right to terminate my employment at any time and the Employer has the same right. I agree to physical or other testing when such testing is reasonably necessary in determining job related abilities or reasonable expectation of successfully performing the job to the employer's standards. This Summary Job Description does not constitute an employment agreement between the employer and employee and is subject to change as the needs of the employer and requirements of the job change.

Pay:

$93,923.00

• $136,557.

00 per year

Benefits:

401(k) matching Dental insurance Employee assistance program Health insurance Life insurance Paid time off Retirement plan Vision insurance

Work Location:

In person