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AppleOne
Bilingual Executive Admin
Career Insights for Chief Executive Officer
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Scorecard
Based on California data
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What they do
A Chief Executive Officer provides overall direction for companies and private and public sector organizations. Develops and defines company policies. Plans and directs operational activities, with the help of management executives and staff managers.
$246,537 / year median in California
-1% projected decline
Job Description
Job Summary A mission-driven nonprofit organization in Ventura, CA is seeking a Bilingual Executive Admin to provide high-level administrative support to executive leadership, the CEO, senior management, and the board of directors. This direct hire opportunity is ideal for a highly organized, detail-oriented administrative professional who thrives in a fast-paced environment and enjoys supporting leadership, board operations, special projects, and community-focused work. This role offers the opportunity to work closely with executive decision-makers in a collaborative, values-based environment that emphasizes professionalism, service, diversity, equity, and inclusion. The ideal candidate will bring strong communication skills, sound judgment, confidentiality, and the ability to manage multiple priorities while supporting a positive and mission-focused workplace culture. Key Responsibilities
- Provide confidential executive administrative support to the CEO, executive leadership, and board of directors, including calendar coordination, correspondence, reports, and special projects.
- Prepare, edit, proofread, and organize complex documents, including memos, board materials, meeting packets, resolutions, reports, and official correspondence.
- Coordinate board meetings, management meetings, staff meetings, and ad hoc meetings, including agendas, packets, minutes, follow-up items, and official records.
- Arrange travel, lodging, conference registrations, training logistics, and reimbursement requests for executive staff and board members.
- Serve as a professional liaison with staff, board members, outside agencies, vendors, tenants, community members, and the public.
- Support office operations, front desk coverage, event planning, conference room scheduling, tenant relations, work orders, and maintenance coordination. Compensation and Benefits
- Pay range: $24.00 to $28.85 per hour.
- Full-time, non-exempt position.
- Direct hire opportunity.