Business Administration Partner

Business Administration Partner NeoCognition Palo Alto, CA Job Details Full-time $110,000 - $150,000 a year 1 day ago Benefits Free parking Health insurance Dental insurance Vision insurance Qualifications Stakeholder engagement Supplier management Vendor relationship management

Full Job Description Responsibilities Operations & Coordination:

Own day-to-day operational workflows, track open action items, follow up on commitments across internal teams and external partners, and proactively surface blockers to leadership.

Events & Logistics:

Plan and execute company events, offsites, conferences, and external-facing engagements end to end. Manage all travel, venues, accommodations, and on-site coordination.

Office Logistics:

Own the day-to-day office experience — managing snacks, supplies, cleanliness, and facilities vendors, ensuring the space is always polished and guest-ready. Serve as the primary point of contact for external visitors, investor meetings, and candidate on-sites.

Vendor & People Operations:

Lead vendor sourcing, negotiations, and ongoing relationship management. Manage expenses and procurement via Ramp, administer HR and people operations in Rippling, and support recruiting workflows in Ashby.

Communications:

Serve as a trusted liaison between the executive team and internal and external stakeholders.

New Hire Setup:

Coordinate end-to-end onboarding logistics for new hires — including equipment provisioning, desk setup, office access, welcome kits, and day-one orientation — in close partnership with People Ops and IT. Qualifications 4+ years of experience in an Executive Assistant, Chief of Staff, or Operations role at a high-growth technology company Direct experience with Ramp, Rippling, and Ashby Proven ability to negotiate with vendors and manage external relationships Exceptional follow-through and attention to detail — you close loops without being asked Strong written and verbal communication skills; comfortable engaging at the C-suite and board level High emotional intelligence and discretion with sensitive information Ability to operate effectively under ambiguity and manage competing priorities

Tools & Tech Stack Communication & Collaboration:

Slack, Google Workspace (Gmail, Calendar, Docs, Sheets, Slides),

Zoom, Loom Project & Knowledge Management:

Notion Finance & People Operations:

Ramp, Rippling, Ashby Travel & Scheduling:

Calendly Automation & AI:

Proficiency with AI tools (Claude, ChatGPT) What We Offer Competitive salary and equity Medical, Dental and Vision health insurance Flexible time off and vacation Company paid lunch & dinner - all of the 7 days of the week Monthly Personal Lifestyle Stripend Monthly Transportation Stripend Onsite free parking

Compensation Range:

$110K - $150K