Executive Officer

The Executive Officer serves as the Chief of Police's principal executive coordinator and Chief of Staff. This position provides high-level administrative leadership, strategic planning support, organizational assessment, and executive workflow management. The role ensures operational continuity, strengthens accountability across divisions, and enhances the efficiency of the Chief's Office through expert oversight of administrative systems, policy development, personnel coordination, and interdepartmental collaboration.

ESSENTIAL FUNCTIONS

The essential functions listed below are those that represent the majority of the time spent working in this class. Management may assign additional functions related to the type of work of the class as necessary. Directs the daily workflow, priorities, and administrative operations of the Chief's Office. Advises the Chief on organizational issues, strategic initiatives, and administrative matters. Prepares executive reports, Commission agenda materials, and high-level briefings. Represents the Chief at internal meetings, executive sessions, and community engagements as directed. Supervises clerical and administrative personnel assigned to the command staff. Manages attendance records, leave requests, and personnel scheduling. Oversees personnel assignments, hiring processes, and deployment in accordance with staffing guidelines. Ensures administrative systems operate efficiently and in compliance with Department standards. Develops the agenda for internal staff meetings and ensures critical items are followed-up on. Conducts organizational assessments and evaluates policies, procedures, and protocols for efficiency and compliance. Coordinates with the Policy Manager to maintain compliance with accreditation standards and best practices. Performs Staff Inspector functions, ensuring accountability, alignment of actual procedures with current policies and adherence to professional standards. Applies certified auditing and inspection methodologies to strengthen internal controls and compliance. Oversees the generation of crime statistics, administrative reporting and data-driven performance tracking. Prepares purchase orders, manages procurement workflows, and ensures fiscal accountability. Conducts periodic inspections of records, files, and administrative systems. Supervises the preparation, review, and routing of official reports and communications. Serves as Chief's liaison to HR, IT, Facilities, Fleet, and other City departments. Coordinates with external agencies, community partners, and stakeholders to support Department initiatives. Represents the Chief or Command Staff at community meetings and public forums when directed. Represents the Chief's Office with the City Professional Standards Department Develops and manages community outreach initiatives. Strengthens relationships with residents, businesses, and civic organizations to support public safety goals. Oversees the Community Engagement Team and ensures the Chief's Community Policing Strategies and specific events and scheduled and implemented. Develops the agenda for internal staff meetings and ensures critical items are followed-up on. Other duties, responsibilities, and activities may change or be assigned at any time with or without notice.

MINIMUM EDUCATION AND EXPERIENCE REQUIREMENTS

Associate's Degree from an accredited college or university in conjunction with the professional experience listed below. An actively certified law enforcement officer in the State of Florida. A minimum of 15 years of supervisory law enforcement experience at the rank of Sergeant or higher. Demonstrated experience leading and supervising major investigations. Experience conducting professional compliance investigations involving both criminal and administrative matters of sworn and non-sworn personnel. Graduate of an industry recognized command officer school, including: Southern Police Institute - Command Officer Development Course (CODC) Northwestern University SPSC, FBINA, or SMIP (equivalent programs accepted) Certification as a Law Enforcement Inspector / Auditor.

Demonstrated experience in:

Administrative leadership and support services management Budget oversight, procurement workflows, and vendor coordination Policy development, SOP revision, and accreditation alignment Internal Affairs / Professional Compliance investigations Special event planning, emergency deployments, and operational coordination. Interagency and federal collaboration Proven ability to manage complex administrative systems, personnel operations, and multi-unit coordination. Ability to obtain and maintain all required law enforcement certifications and clearances. A valid driver's license equivalent to a State of Florida Class E may be utilized, and the ability to obtain and maintain with an acceptable driving history, a State of Florida license within thirty (30) days from the date of employment

PREFERRED EDUCATION AND EXPERIENCE REQUIREMENTS

Bilingual (English/Spanish)

KNOWLEDGE, SKILLS AND ABILITIES

Thorough knowledge of pre-established City, County and State policies and procedures applicable to the work. Ability to analytically observe, and objectively and clearly report routine and non-routine, emergency and non-emergency activities. Ability to read, update, analyze and maintain various records and files. Ability to operate basic office equipment. Ability to access, operate and maintain various software applications. Ability to drive a motor vehicle. Ability to understand, interpret, and create action plans from statistical analysis. Skill in enforcing current principles and practices, governing laws, ordinances, policies and procedures; skill in developing and administering departmental policies and procedures. Skill in planning, organizing, developing, scheduling, and monitoring various departmental programs. Skill in understanding, following, directing and supervising written and oral instructions. Skill in clearly communicating information both verbally and in writing. Skill in the principles and techniques of customer relations skills; ability to deal diplomatically with irate, violent or frantic individuals; ability to react quickly and calmly in emergency situations. Strong administrative leadership and supervisory capabilities. Advanced understanding of police operations, organizational management, and administrative systems. Expertise in procurement, budget oversight, and resource management. Exceptional written and verbal communication skills. Strong analytical and auditing skills, including data interpretation and performance tracking. Ability to evaluate policies, identify inefficiencies, and implement improvements. High level of discretion, integrity, and sound judgment. Ability to represent the Department professionally in public and governmental settings. Skilled at managing and supervising departmental administrative functions and assigned operations to achieve goals within available resources; plans and organizes workloads and staff assignments; trains and educates, motivates and evaluates assigned staff; reviews progress and directs changes as needed. Financial acuity for budget development and budget management. Ability to establish and maintain effective working relationships with the general public, coworkers, elected and appointed officials.

PHYSICAL DEMANDS

Physical demands refer to the requirements for physical exertion and coordination of limb and body movement. Performs sedentary administrative and operational work that involves walking or standing some of the time and involves exerting up to 30 pounds of force on a regular and recurring basis or sustained keyboard operations.

WORK ENVIRONMENT

Unavoidable hazards refer to the job conditions that may lead to injury or health hazards even though precautions have been taken. The role involves managing high stress, dangerous situations with responsibilities of both field-based and office-based situations.

WORK HOURS

Monday - Friday 8am- 5pm (May be required to work nights, weekends and holidays to meet the business needs of the City).

AMERICANS WITH DISABILITIES ACT COMPLIANCE

The City of Deerfield Beach is an Equal Opportunity Employer. ADA requires the City to provide reasonable accommodations to qualified persons with disabilities. Prospective and current employees are encouraged to discuss ADA accommodations with management.

ESSENTIAL SAFETY FUNCTIONS

It is the responsibility of each employee to comply with established policies, procedures and safe work practices. Each employee must follow safety training and instructions provided by their supervisor. Each employee must also properly wear and maintain all personal protective equipment required for their job. Finally, each employee must immediately report any unsafe work practices or unsafe conditions as well as any on-the-job injury or illnesses. Every manager/supervisor is responsible for enforcing all safety rules and regulations. In addition, they are responsible for ensuring that a safe work environment is maintained, safe work practices are followed and employees are properly trained.

EMERGENCY MANAGEMENT RESPONSIBILITIES

Note:

During emergency conditions, all City employees are automatically considered emergency service workers. City employees are subject to being called to work in the event of a disaster, such as hurricane, or other emergency situations and are expected to perform emergency service duties as assigned. The City of Deerfield Beach values the service veterans and their family members have given to our country and supports the hiring of returning service members and military spouses.