Proposal & Pipeline Support Manager
- AI AI
- 3.7 Anchorage, AK Job Details $133,514
- $168,228 a year 1 day ago Benefits Paid holidays 401(k) 3% Match Health insurance Dental insurance 401(k) Paid time off Vision insurance 401(k) matching Life insurance Qualifications Federal Acquisition Regulations Bachelor's degree in communications Marketing Customer service Content editing Bachelor's degree in business Improving operational efficiency Adobe Creative Suite Bachelor's degree in marketing Team development Bachelor's degree in journalism Key Performance Indicators Driver's License Supervising experience Proposal writing Bachelor's degree Continuous improvement Driving Task prioritization Content development Journalism SharePoint Communications Sales pipeline management CRM system proficiency Senior level Cross-functional collaboration Business Cross-functional team management 2 years Technical Proficiency Cross-functional communication Full Job Description Summary Responsible for supporting Ahtna's Proposal & Pricing team by managing and cultivating the Proposal Support group to provide professional, responsive customer service, pipeline tracking, proposal reviews, and proposal support artifacts (resumes, project experience narratives, and graphics).
This encompasses overseeing staff responsible for proposal reviews, resume development, project experience library development and updating, pipeline tracking, and graphics development/management. It also involves personally participating in proposal reviews and editing of resumes, project descriptions, and graphics developed by staff. The salary range for this position is $133,514
This position comes with a competitive and comprehensive benefits package, including medical, dental, and vision insurance, life insurance, a 401(k) plan with a 3% match, paid time off (PTO), and company-paid holidays. This position will be posted for 5 days or until filled. Essential Duties and Responsibilities (including, but not limited to): Lead and manage the Proposal Support function, ensuring timely, high‑quality support for proposal development activities across the organization. Provide functional leadership to Proposal Support staff, including workload planning, task prioritization, coaching, and performance feedback. Establish and maintain standardized processes, tools, and workflows for proposal support activities, including resumes, project experience narratives, graphics, and proposal artifacts. Oversee pipeline tracking and reporting to ensure visibility into upcoming opportunities, proposal support needs, and resource capacity. Exercise independent judgment in assigning proposal support resources based on proposal complexity, risk, deadlines, and strategic importance. Review, edit, and provide substantive feedback on proposal sections, resumes, project descriptions, and graphics to ensure quality, consistency, and compliance with solicitation requirements. Collaborate closely with Proposal Managers, Pricing, Business Development, and Capture teams to align proposal support efforts with proposal strategies and schedules. Participate in proposal reviews and color team reviews, providing input on proposal organization, clarity, responsiveness, and presentation. Partner with Proposal Quality & Compliance Reviewers to support compliant, compelling, and well‑structured proposal submissions. Monitor proposal support performance metrics (timeliness, quality, rework trends) and recommend process improvements to improve proposal efficiency and effectiveness. Identify opportunities to enhance proposal content libraries, templates, and graphics standards to support scalability and consistency. Serve as a subject matter resource on proposal support best practices, document development standards, and proposal production workflows. Support continuous improvement initiatives within the Proposal & Pricing function. Perform other duties as assigned by the VP of Proposals & Pricing or designee. Supervision Provides direct supervision of Proposal Support staff. Minimum Qualifications Bachelor's degree in Communications, Marketing, Journalism, Business, or a related field. Education may be substituted for experience on a 1:1 basis. Seven (7) years of progressive experience supporting or managing government proposal development activities. Five (5) years of professional document writing experience, with an emphasis on proposals, resumes, and contract or project descriptions. Two (2) years of experience in a lead or supervisory role, overseeing proposal support staff, shared resources, or cross‑functional contributors. Demonstrated experience supporting multiple, concurrent proposal efforts with varying complexity, deadlines, and strategic importance. Advanced experience reviewing, editing, and improving proposal content, including resumes, project experience narratives, and graphics, for quality, clarity, and solicitation compliance. Working knowledge of the federal procurement process, including FAR principles and common federal solicitation structures. Proven ability to exercise independent judgment, prioritize resources, and make recommendations that materially impact proposal quality, efficiency, and timeliness. Experience coordinating closely with proposal management, pricing, business development, capture, and compliance functions in a matrixed environment. US Citizenship due to federal contract requirements. Preferred Qualifications Experience working closely with business development/proposal/pricing leads to ensure compliance with technical, management, past performance, contractual, and cost/price RFP requirements. Experience assessing graphics for message, structure, and presentation. Valid Driver's license with a clean driving record, able to drive company vehicles. Knowledge of various government contract types such as: Time and Materials (TM), Firm Fixed Price (FFP), Cost Plus Firm Fixed (CPFF), Indefinite Delivery Indefinite Quantity (IDIQ). Experience with proposals across diverse business lines to include logistics, security, facility operations and maintenance, professional services, construction, engineering, and/or environmental industry services. Familiarity with CRM, Govwin, SAM and other opportunity searching/tracking tools. Experience and knowledge of Alaska Native cultures. Shareholder Preference Pursuant to PL 93-638, as amended, preference will be given to qualified Ahtna Native Corporation Shareholders, Descendants, and Spouses in all phases of employment. Core Competencies Proposal Support Leadership
- Leads and coordinates proposal support activities in a fast‑paced, deadline‑driven environment, ensuring high‑quality, responsive support for proposal development efforts. Professional Writing & Editing Expertise
- Demonstrates advanced skill in professional document writing and editing, with emphasis on proposals, resumes, and contract or project experience narratives that are clear, compelling, and compliant. People Management & Collaboration
- Effectively leads and supports proposal support staff while working collaboratively with Proposal Managers, Pricing, Business Development, and Compliance teams in a service‑oriented, matrixed environment. Quality & Attention to Detail
- Maintains a high standard of accuracy, consistency, and presentation across proposal artifacts, graphics, and support materials. Organization & Deadline Management
- Manages multiple concurrent priorities, allocates resources effectively, and consistently meets aggressive proposal deadlines. Judgment & Problem Solving
- Exercises sound judgment in prioritizing work, resolving issues, and recommending improvements that enhance proposal efficiency and quality. Technology & Tools Proficiency
- Demonstrates strong proficiency with Microsoft 365, Adobe Creative Cloud, SharePoint, and proposal support tools, including content libraries and tracking systems.
Physical Demands Frequent sitting, using hands/fingers, handling, reaching with hands and arms, talking, hearing, and seeing (up close, at a distance, along the periphery, with depth perception, and the ability to adjust focus), occasional walking or standing, occasional lifting of up to 10 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work Environment The work environment characteristics described in this job description are representative of those an employee encounters while performing the essential duties and responsibilities of this job. Work is performed in an office environment, may be subject to temperature and noise level changes.
Work Schedule:
Monday
- Friday 8:00 to 5:00, may vary based upon business needs
