Department Administrator

We are seeking a highly organized and detail-oriented Department Administrator to support fire life safety and tenant improvement (TI) projects from award through closeout. This role is ideal for someone who thrives in a structured, fast-moving environment and enjoys keeping projects organized, accurate, and on track. You will play a key role in supporting project teams, customers, and subcontractors by ensuring documentation is complete, systems are updated, and project workflows move smoothly from start to finish. This is a strong opportunity for someone looking to build a long-term career in project coordination within the low-voltage and fire life safety industry. What You'll Do Support project setup for newly awarded fire life safety and TI projects Maintain accurate project records, documentation, and CRM updates Track project tasks, milestones, and administrative workflows Coordinate prequalification and compliance documentation for subcontractors and vendors Assist with onboarding new customers and subcontractors, ensuring required forms are completed Collect and organize CAD files, drawings, and supporting project documentation Prepare project closeout packages, including warranties, as-builts, and final documentation Coordinate subcontractor requests, quotes, and approval workflows Support purchasing, vendor coordination, and department administrative operations Provide backup administrative support across the team as needed 3+ years in an administrative role High school diploma (or equivalent) Punctuality and regular attendance Physical Demands & Work Environment Ability to make repetitive movements (motions) of the wrists, hands, and/or fingers, daily Ability to walk, bend, stoop, hear, and speak, daily Move/Transport items weighing 20 pounds, occasionally Stand or Sit for long periods (4+ hours), daily At TRL Systems, we've been keeping people and their property safe for over 42 years. As an integrator of Fire Alarm, Nurse Call, and Security systems, everything we do has the potential to save lives and you get to be a part of that. Your role is important and here's what you can expect as a member of our

TRL Team:

Comprehensive Benefits Package:

Medical insurance, dental insurance, life insurance, 401k plan, paid holidays,

Paid Time Off Employee Merit and Longevity Awards:

Merit rewards that you can use to get items such as branded apparel, video game consoles, headphones and more and longevity awards like golfing gear, purses, BBQs, and watches just to name a few

Company Sponsored Events:

Family-friendly events with food, games and prizes

Training and Development:

Classes available to develop you personally and professionally to help you be the best version of you possible!

Career Advancement:

We want to partner with you to build a long and successful career at TRL and will help you realize your potential TRL Systems, Inc. conducts pre-employment drug screening in accordance with Federal Contractor regulations and background checks in accordance with State and local regulations. In addition to having many clients (hospitals, schools, etc.) who require background checks, as a federal contractor TRL is also required to complete a background check for any employee who may work on a federal contract in any capacity. For any position that drives a Company vehicle, our insurance carrier requires criteria to be met and therefore will be a condition of employment. TRL Systems is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, national origin, age, sexual orientation, gender identity, disability or veteran status. TRL's employment policies and decisions on employment and promotion are based on merit, qualifications, performance, and business needs. The decisions and criteria governing the employment relationship with all employees are made in a nondiscriminatory manner, without regard to race, religion, color, national origin, sex, age, physical or mental disability, sexual orientation, gender identity, veteran status, or any other factor determined to be unlawful by federal, state, or local statutes. The range displayed on this job posting reflects the minimum and maximum target for new hire salaries for the position across all California locations. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education and/or training.