A Contracts Administrator reviews and manages business contracts for a company or organization. Reviews proposed contract terms and conditions, and communicates and negotiates with clients; confirms that contract terms have been met before a contract is closed out. Oversees the administration of contracts for equipment and supplies; may also deal with surplus or unclaimed property.
Process awarded contracts and maintain contract tracking systems. Coordinate execution of contracts, amendments, and change orders. Maintain accurate electronic and physical contract records. Monitor contract deadlines, deliverables, and documentation requirements. Support project closeout activities and final document collection. Coordinate document routing and signatures.
Subcontractor Compliance:
Manage subcontractor onboarding and compliance requirements. Collect and maintain documentation including W-9s, Business licenses, DIR registrations, Prequalification packages, Contract compliance documents Track outstanding requirements and proactively follow up with subcontractors.
Public Works & Labor Compliance:
Support certified payroll and prevailing wage compliance processes. Coordinate labor compliance submissions through customer and third-party portals. Track apprenticeship and public works compliance requirements. Assist with owner, auditor, and agency requests. Maintain compliance records and supporting documentation.
Administrative & Project Support:
Maintain departmental trackers and reporting tools. Support RFP and prequalification submissions. Prepare compliance correspondence and project documentation. Monitor department workflows and shared inboxes. Assist with special projects and process improvement initiatives.
REQUIRED KNOWLEDGE, SKILLS AND ABILITIES
Strong organizational and time management skills Exceptional attention to detail Excellent written and verbal communication skills Ability to manage multiple deadlines and changing priorities Proficiency in Microsoft Outlook, Word, Excel, and Teams Familiarity with public works projects and prevailing wage requirements. Experience with certified payroll, DIR compliance, or labor compliance programs preferred Experience working with project management, accounting, or compliance tracking software preferred
EDUCATION AND EXPERIENCE
2+ years of experience in contract administration, construction administration, project administration, compliance adminiistration or related contruction industry support roles High School diploma or GED required, associates or bachelors degree in related field preferred
PHYSICAL DEMANDS AND REQUIREMENTS
Ability to lift and/or carry up to 40lbs. Regularly required to sit, talk, listen and maintain visual acuity Prolonged periods sitting at a desk and working on a computer Repetitive hand and eye coordination and manual dexterity to operate a computer keyboard and basic office equipment Subject to sitting, standing, reaching, walking, twisting and kneeling to perform essential functions Largely sedentary role We are seeking a highly organized and detail-oriented Contract Administrator to support our growing construction operations. This position plays a critical role in managing contract administration, subcontractor compliance, public works documentation, certified payroll support, and project closeout processes. The ideal candidate thrives in a fast-paced environment, can manage multiple priorities simultaneously, and enjoys working cross-functionally with Operations, Estimating, Payroll, Accounting, Project Management, customers, subcontractors, and regulatory agencies. This role is an excellent opportunity for someone who enjoys both administrative and compliance-focused work while building expertise in construction contracts and public works compliance.
