Contracts Admin for Credits & Clip Licensing

Business Unit/Group:

HBO General Inc•

West Coast Business Affairs-Picture Requisition Number:

35856-1

Intended Start Date:

6/16/2026

Contract Duration:

6-months Possibility For Extension / Conversion? Possible.

Max Hourly Pay Rate:

$35

• 38.

50/hr OT Required / Expected? No WB Games Resource(s)? No CNN Resource(s)? No What We Do/Project This role will handle multiple administrative duties in support of the BA Team which oversees the Credits/Talent Tracking and Clip Licensing for HBO/ Max. We value a dynamic, social person who appreciates collaboration, problem-solving, being in the middle of the action while focusing on the accurate flow of information. Our team interacts with every department involved in making TV programming, deals directly with showrunners, producers, post producers, guilds, film commissions, vendors, etc. Every show, and day, is unique-and we keep it fun! Job Responsibilities / Typical Day in the Role Licensing Responsibilities include

• Under supervision, receive, track and process all internal and external requests for WBD-owned clips, stills, screenings and company-owned IP for HBO, Max, Turner Titles. This position works closely with a VP and Coordinator as well as attorneys, production and post, and marketing/publicity to follow licensing protocol for 3rd Party and internal requests.
• Admin receives and processes requests from potential licensees, assessing viability, gathering all necessary information, obtaining any necessary internal approvals, guiding the licensee through the licensing process, fulfilling the request to the benefit of WBD and other parties.
• Organizes and updates licensing Smartsheet tracking all requests, in-process and fulfilled.
• Logs FE licenses and distributes to final document archive
• Communicates with various team members (legal, production, publicity/marketing, etc.) for licensing approvals
• Drafts license agreements, manages getting them fully-executed by all parties, authorizes and tracks payments, handles the transfer of media to licensee.
• Updates and maintains archive of License Agreement Templates, rate sheets, samples of request types, backup of company practice & protocols, and WB Clip Licensing templates and procedures.

Credit/Talent Tracking Responsibilities include:

• Admin Support for 3 busy executives including scheduling, tracking deadlines; updating workflow memos, templates, file archives; setting up Show Talent Obligations Memos; updating and editing FAQ's Databases, Contact Lists, Credit Packet of Protocols and Examples
• As the role grows, this position may take on more credit approval duties.

Must Have Skills / Requirements 1) Experience within Licensing, Executive Assistant (Admin Assistant), Production/Post-Production. a. 2+ years 2) Smartsheet and Excel experience. 3) Microsoft Word Experience Nice to Have Skills / Preferred Requirements 1) BA/BS degree. 2) Familiarity with

Litera Soft Skills:

1) Highly organized, detail-oriented individual with great communication skills and sensitivity to talent relations issues, who can juggle multiple projects and shift priorities as needed 2) An understanding of copyright law, entertainment contracts and processes 3) Enthusiastic personality with a professional attitude who is willing to learn and grow with a team 4) Experience within

Media & Entertainment Technology Requirements:

1) Microsoft Office Suite experience 2) Smartsheet and Excel experience.

Education / Certifications

1) None required. Interview Process / Next Steps 1) 1st round screening with Coordinator. 2) 2nd round with VP (Hiring Manager). Additional Notes

• Sourcing in CA
• Ivy Station.
• Hybrid
• Flexible schedule. Please note that this is a contract role providing services to Warner Bros. Discovery through external staffing partners of Allegis Global Solutions. If you are selected for this role, you will be employed by AGS and will not be an employee of Warner Bros. Discovery. This role is eligible for the following benefits: Medical, dental & vision Hospital plans 401(k) Retirement Plan
• Pre-tax and Roth post-tax contributions available Life Insurance (Company paid Basic Life and AD&D as well as voluntary Life & AD&D for the employee and dependents) Company paid short and long-term disability Health & Dependent Care Spending Accounts (HSA & DCFSA) Employee Assistance Program Time Off/Leave(PTO, Allegis Group Paid Family Leave, Parental Leave Benefits are subject to change and may be subject to specific elections, plan, or program terms.

AGS is an Equal Opportunity Employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email accommodation@allegisglobalsolutions.com for other accommodation options. In accordance with the Immigration Reform and Control Act of 1986, employment is contingent upon verification of identity and authorization to work in the United States. All persons hired will be required to complete Form I-9 and provide acceptable documentation as required by law. Please note that we may use artificial intelligence (AI) tools to screen, assess, or select applicants for this position. These tools may analyze application materials and assist our team in identifying candidates whose qualifications best match the requirements of the role. If you have questions about our use of AI in the hiring process, or would like more information, please contact us.

• We reserve the right to pay above or below the posted wage based on factors unrelated to protected classifications.

Individual compensation offered for this position within this range will depend on many factors, including qualifications, skills, relevant experience, job knowledge, geographic location, internal equity, and other pertinent job-related factors.

San Francisco Candidates only:

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records. City of Los Angeles Candidates only: We will consider for employment all qualified applicants, including those with criminal histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles' Fair Chance Initiative for Hiring.