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Spectraforce

(Agile1) Contract Administrator

Pay: Not specified

Posted: 5 weeks ago

Location: Oakland, CA (Hybrid)

Last Updated: 6 days ago

Hours: Full-Time

Expires: 10/9/2026

Career Insights for Contracts Administrator

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Scorecard

Based on California data

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What they do

A Contracts Administrator reviews and manages business contracts for a company or organization. Reviews proposed contract terms and conditions, and communicates and negotiates with clients; confirms that contract terms have been met before a contract is closed out. Oversees the administration of contracts for equipment and supplies; may also deal with surplus or unclaimed property.

$80,780 / year median in California

-10% projected decline

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Job Description

Title:

Contract Administrator Location:

Oakland, CA 94612 (Hybrid- onsite at Oakland Office, minimum of 2 days and up to 4 per week, depending on business need.)

Duration:

23+ months

Note:

Travel to the San Ramon office 2-4 days a week to retrieve and scan incoming mail for all permit programs.?

Top Things:

Proficiency using Salesforce/ SAP/Microsoft tools preferred. Communication skills Verbal/writing with internal and external stakeholders General skills for administrative jobs: fee payment, tracking, records management, prioritizing work,

Nimbleness Overview:

This position manages HAZMAT compliance permit renewals, with backup responsibilities for Air and Water Quality tasks.

Responsibilities:

Permit Coordination (75% of workload): Manage approximately 1000+ permits/registrations issued by state and local agencies, including: CUPA permits Fire Department permits Spill emergency response invoices Other HAZMAT and Water Quality permits, registrations, or invoices as needed Process permit fee payments in the online payment system. Respond to Environmental Field Specialist (EFS) queries regarding permit status. Resolve permit and invoice discrepancies through direct communication with EFS and regulatory agency staff, and review of online agency compliance systems. Maintain and update permit records in Salesforce to manage and track permit status, including invoice payments. Maintain electronic archives of permits in Salesforce and notify EFS for posting onsite. Develop permit invoice dashboard to track expected permit invoice due dates Proactively reach out to regulatory agency staff for late invoices Mail Management (15% of workload): Travel to the San Ramon office 2-4 days a week to retrieve and scan incoming mail for all permit programs. Prepare and send outgoing mail via USPS, UPS, or Pony Express (intracompany service) as needed. Significant Compliance Obligations (less than 5% of workload): Coordinate the annual payment of critical CDTFA tax payment for Hazardous Substance Environmental Fee and Hazardous Waste Generator Fee. Special Projects Support (5% of workload): Provide general support for special projects/training on an as-needed basis. Backup for air quality/water quality permit tasks on an as-needed basis.