Contracts Administrator

Robert Half Contracts Administrator San Mateo, CA Apply Description A well-established Bay Area real estate development company is seeking a Contracts Administrator to support its Development and Investment team on a long-term contract basis. This position requires onsite presence in Foster City and will work closely with project managers, consultants, contractors, vendors, accounting personnel, company leadership, and General Counsel to coordinate and administer contracts throughout the lifecycle of active commercial and residential development projects. The ideal candidate will have experience supporting contract administration activities within the architecture, engineering, construction, or real estate development industries, including architect, engineering, consultant, contractor, and subcontractor agreements. This role requires strong organizational skills, attention to detail, sound business judgment, and the ability to manage multiple projects and deadlines in a fast-paced environment. Key Responsibilities Manage the full lifecycle of contracts from initiation through execution, tracking, billing, and closeout Draft, review, negotiate, process, and maintain contracts, consultant agreements, purchase orders, change orders, and related project documentation Coordinate contract routing, revisions, approvals, negotiations, and execution with internal stakeholders and external vendors Support onboarding of architects, engineers, consultants, contractors, subcontractors, and other project vendors Assist with RFQs, RFPs, bid processes, procurement activities, and vendor documentation Analyze contract requirements and identify potential risks, conflicts, or compliance concerns Review insurance certificates and supporting documentation to ensure contractual compliance Track contract status, key milestones, deliverables, project deadlines, billing documentation, and contract-related financial records Support project billing activities and contract administration requirements associated with active construction and development projects Maintain organized contract and project files and assist with project closeout activities, including collection of final documentation, compliance materials, and contract records Requirements Bachelor's degree preferred; equivalent combination of education and relevant experience will be considered Minimum of 4 years of Contracts Administration experience within the construction, real estate development, architecture, or engineering industries Experience drafting, negotiating, administering, and tracking consultant, contractor, architect, engineering, and/or construction-related agreements Experience supporting RFQs, RFPs, bid processes, purchase orders, and change orders Experience reviewing insurance certificates, compliance documentation, and contractual requirements for vendors, consultants, contractors, and subcontractors Strong understanding of contract administration principles, contract lifecycle management, document control, risk mitigation, and compliance requirements Experience supporting construction administration processes, project billing, project costing, contract tracking, or related development operations Experience with AIA contracts and construction-related contracting processes strongly preferred Proficiency with Microsoft Excel, Word, Adobe Acrobat, and contract, procurement, or project management software Exceptional organizational and communication skills with the ability to manage multiple active projects, contracts, and deadlines simultaneously Ability to report onsite in Foster City, CA five days per week If you are a Contracts Administrator with experience supporting design and construction contracts within the construction, architecture, engineering, or real estate development industries and can commit to working onsite in Foster City five days per week, we encourage you to apply. Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https://www.roberthalf.com/us/en/terms) and Privacy Notice (https://www.roberthalf.com/us/en/privacy) . Active Filters Contracts Administrator San Mateo, CA Clear All Apply