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Grants and Contracts Manager
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Robert Half
Santa Barbara, CA (In Person)
Full-Time
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Job Description
Description We are looking for a Grants and Contracts Manager to support funding oversight, compliance, and reporting activities for programs based in California. This contract-to-permanent opportunity is ideal for a detail-oriented candidate who can manage grant and contract requirements, coordinate cross-functional data collection, and help maintain accurate financial and program documentation. The role will work closely with program leadership and finance partners to strengthen reporting processes, monitor budget performance, and support the development of public and private funding opportunities.
Responsibilities:
- Direct the administration of government-funded awards by monitoring deadlines and preparing accurate monthly, quarterly, and annual reports.
- Track changes in federal, state, and local housing and homelessness funding rules to help ensure ongoing compliance across supported programs.
- Research new grant and contract opportunities from public agencies and private funders, and help cultivate a strong pipeline of potential revenue sources.
- Partner with internal teams to improve data gathering, record management, and reporting workflows that support operational and funding requirements.
- Review active grants, contracts, and related budgets to support compliance with financial standards, administrative guidelines, and audit expectations.
- Assist with allocating program expenses in alignment with approved grant budgets and help maintain accuracy in supporting financial records.
- Support the preparation and submission of grant proposals, renewal materials, drawdown documentation, and required funder reports.
- Compile year-end and ongoing program performance data for funding applications, reporting packages, and evaluation needs.
- Prepare recurring budget-to-actual tracking reports to monitor spending levels and identify potential variances from approved funding plans.
- Contribute to foundation and service contract administration by helping track deliverables, reporting obligations, and key submission timelines. Requirements
- Experience managing grants, contracts, or fund accounting activities with a strong focus on compliance and reporting accuracy.
- Working knowledge of budget monitoring, expense allocation, audits, and financial documentation practices.
- Ability to interpret funding regulations and translate grant requirements into clear administrative and reporting actions.
- Proficiency with accounting software systems and comfort working with tools such as
ADP, CRM
platforms, Confluence, or reporting applications.- Strong analytical skills with the ability to prepare trackers, review budget-to-actual results, and organize complex data sets.
- Effective written communication skills for developing grant materials, funder reports, and performance summaries.
- Ability to collaborate across finance, program, and leadership teams while managing multiple deadlines in a fast-paced environment.