Contract Administrator

Contract Administrator Augusta, GA Job Details Full-time 1 day ago Benefits Paid holidays Health insurance Dental insurance Vision insurance Paid sick time Qualifications Microsoft Word Project reporting Accounting systems Computer operation Contract management Microsoft Excel Property management tools Phone communication Customer service Computer literacy Filing Mid-level Invoice payment processing Bachelor's degree Contract drafting Construction document control Organizational skills Contracts Accounting and finance experience Construction administrative experience Construction Contract negotiation Construction change order management Progress tracking (project management tasks) Full Job Description At Equity Residential, we're dedicated to creating thriving communities, and we invite you to be part of our team. Embracing values like Diversity, Sustainability, and Total Wellbeing, we foster a workplace culture of authenticity and collaboration.

What You'll Be Doing:

Coordinates the contract administration process for the Construction Services team, the Facilities Maintenance group, the Retail team, and Regional Managers ensuring that contracts are complete and in compliance with company and state requirements. Provides data essential to the scheduling and execution of all capital projects.

ESSENTIAL FUNCTIONS

: Invoice and Review Processing - 30% Reviews payment requests and invoices in accordance with the Capital Expenditures Policies and Procedures Manual. Ensures accurate and timely payment of invoices to vendors, ensuring Lien Releases, Contractor Affidavits and Payment Application forms are accurate and in compliance. Contracts and change orders - 60% Prepares capital contracts based on PAR requirements, scope, and approved pricing. Retrieves required signatures and sends out notice to proceed. Administers the Capital Contract and maintains the electronic contract files, which includes but is not limited to, receiving, processing, logging and tracking all bids, Scope of Work, Change Orders etc., that are part of the capital contract process. Interacts with customers and contractors regarding insurance requirements, variances, and payment process, as well as to problem solve discrepancies. Maintains the capital contract files to provide appropriate parties with transparent project tracking Information. Handles Change Orders as needed, including assuring accuracy, obtaining appropriate approvals, and updating all tracking and filing systems. Provides regular status updates on the completion of contract and vendor requirements to assist the Investment Officers and Project Managers in the execution of their duties. Coordinates approval process of projects from appropriate authority and communicates approval back to all related parties. Reviews all approved capital requests for completeness and accuracy. Confirms all supporting documents for approved capital projects are attached to the project. Special projects and training - 10% Assists with administrative support as needed. Assist in the maintenance of department manuals. Provides guidance to other divisional Administrative Assistants and project managers as needed. Performs other duties as necessary. The Company may revise this job description from time to time as business needs require. It is not intended to be an exhaustive listing of all the functions of the job, nor limit the Company's right to assign other functions to an employee in this position. This job description does not constitute a written or implied contract of employment.

JOB QUALIFICATION REQUIREMENTS

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Knowledge/Experience:

Bachelor's degree is preferred plus 3 4 years professional experience. Background in Accounting/Finance desired. Strong administrative and organizational skills are a must. Knowledge of engineering/construction process/contracts is helpful Ability to negotiate routine contract amendments and strong customer service skills are required Ability to work/act independently is mandatory.

Machines, Tools and Equipment, Software:

Computer w/Internet and e-mail capabilities, telephone, facsimile, photocopier, vehicle. Knowledge of Microsoft Word and Excel preferred. Property management and/or accounting software.

Other Requirements:

As an Equity Residential team member, you represent Equity. While you are on the job, Equity Residential expects you to wear clothing and accessories that are appropriate in a professional business environment.

We Care About Your Total Wellbeing:

Physical Wellbeing:

Medical, dental, and vision care

Social Wellbeing:

9 paid holidays, annual vacation time, paid sick leave, new parent benefits

Financial Wellbeing:

401(k)

Retirement Savings Plan, Rent Discounts, Competitive Compensation Community Wellbeing:

Paid Community Service Hours Career Wellbeing:

Leadership Development Learn more about our Total Wellbeing program here.

PHYSICAL AND VISUAL ACTIVITIES

Ability to hear and speak well enough to converse verbally over the phone and in-person (expressing or exchanging ideas by means of the spoken or written word). Ability to interpret, evaluate and communicate detailed written or verbal instructions to others accurately and easily. Able to see well enough to use the computer effectively and read written communications. Ability to lift, push, pull or carry up to 15 pounds for the dissemination of documents, supplies, materials, etc. to various locations throughout the office/facility. The above describe the physical and visual activities that are commonly associated with the performance of the essential functions of this job. Commonly associated is not intended to mean always or only. Reasonable accommodation will be provided as required by law to enable otherwise qualified employees with a known disability to perform the essential functions of the job.

Working Environment:

Office environment. The incumbent must be able to work Monday through Friday, eight hours per day, to support the company's business needs.