Contracts Administrator

Contracts Administrator Location:

203A Log Canoe Circle, Stevensville, MD 21666-2128

Work Hours:

8:00 AM to 4:30 PM, Monday through

Friday Salary Range:

$55k-$85k per year Hydrasearch, a proud affiliate of The Dixon Group, is looking for a Contracts Administrator to join our team in Stevensville, MD! As a Contracts Administrator, you will be responsible for managing orders from our government/DOD customers from initiation through shipment. Our business is contract-driven, and we are a critical and essential supplier to United States military branches where quality is paramount. This position serves as a primary point of contact for government contracts and is responsible for identifying, documenting, and assuring adherence to all contractual obligations with respect to design, manufacturing, purchasing, and quality documentation. About Us Hydrasearch is a U.S. manufacturer specializing in fluid-transfer and control systems for maritime, aerospace, and defense applications. Since its founding in 1962, Hydrasearch has developed capabilities in hose assemblies, valve fittings, and custom machined parts, often to meet MIL-SPEC and naval standards. At Hydrasearch, we value the contributions of our Military Veterans and proudly employ our nation's heroes. Veterans are strongly encouraged to apply.

What You'll Do:

Pre-Contract Support:

Support the Sales team during the pre-contract stage by reviewing defense contracts and ensuring our ability to meet all contractual requirements before accepting the order.

Contract Review:

Review new defense contracts to identify and document all requirements related to Engineering, Quality, Packaging, and Shipping.

Compliance & Alignment:

Compare customer requirements to existing parts requirements with respect to dimensions, materials, marking, and special processes through a thorough review of drawings, specifications, contract requirements, and job routings.

Conflict Resolution:

Address any ambiguity or conflicts between customer requirements and existing part requirements with the customer and/or internal functional teams.

Customer Relations:

Establish a strong working relationship with key customer contacts as a primary point of contact for defense contracts.

Cross-Functional Collaboration:

Collaborate with key internal functional areas (Sales, Engineering, Quality, Planning, Purchasing, Manufacturing, Shipping) during all phases of the contract lifecycle.

Regulatory Adherence:

Ensure contract management activities are conducted in accordance with company policies and procedures, applicable laws and regulations, and customer requirements.

Special Projects:

Assist with special projects as assigned.

Pre-Contract Support:

Support the Sales team during the pre-contract stage by reviewing defense contracts and ensuring our ability to meet all contractual requirements before accepting the order.

Contract Review:

Review new defense contracts to identify and document all requirements related to Engineering, Quality, Packaging, and Shipping.

Compliance & Alignment:

Compare customer requirements to existing parts requirements with respect to dimensions, materials, marking, and special processes through a thorough review of drawings, specifications, contract requirements, and job routings.

Conflict Resolution:

Address any ambiguity or conflicts between customer requirements and existing part requirements with the customer and/or internal functional teams.

Customer Relations:

Establish a strong working relationship with key customer contacts as a primary point of contact for defense contracts.

Cross-Functional Collaboration:

Collaborate with key internal functional areas (Sales, Engineering, Quality, Planning, Purchasing, Manufacturing, Shipping) during all phases of the contract lifecycle.

Regulatory Adherence:

Ensure contract management activities are conducted in accordance with company policies and procedures, applicable laws and regulations, and customer requirements.

Special Projects:

Assist with special projects as assigned.

What We're Looking For:

High school diploma or General Education Development (GED) equivalent. Minimum of three (3) years of professional experience reviewing and managing contracts. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Must be legally authorized to work in the United States. High school diploma or General Education Development (GED) equivalent. Minimum of three (3) years of professional experience reviewing and managing contracts. Proficiency with Microsoft Office Suite (Word, Excel, Outlook). Must be legally authorized to work in the United States. Preferred Qualifications Experience reviewing and managing defense (DoD) or government contracts. Experience working within an ISO 9001 or AS9100 quality management environment. Previous experience utilizing Enterprise Resource Planning (ERP) systems or manufacturing business platforms. Strong analytical skills with a high attention to detail in reviewing technical drawings, blueprints, or specifications. Excellent written and verbal communication skills for cross-functional teamwork and customer-facing interactions. Proven time-management skills with the ability to prioritize tasks in a fast-paced environment. Experience reviewing and managing defense (DoD) or government contracts. Experience working within an ISO 9001 or AS9100 quality management environment. Previous experience utilizing Enterprise Resource Planning (ERP) systems or manufacturing business platforms. Strong analytical skills with a high attention to detail in reviewing technical drawings, blueprints, or specifications. Excellent written and verbal communication skills for cross-functional teamwork and customer-facing interactions. Proven time-management skills with the ability to prioritize tasks in a fast-paced environment.

What We Offer:

Medical, dental, and vision insurance for you and your family Competitive salary Bonus programs 401K retirement plan Training opportunities Tuition reimbursement Paid vacation, PTO, and holidays Gym reimbursements, and more! Join us and be a part of a team that values your contributions and supports your goals! Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.