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Proposal Specialist
Job
Robert Half
Bloomington, MN (In Person)
Full-Time
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Job Description
Description We are looking for a Proposal Specialist to support a Contract opportunity within the services sector. This role focuses on producing persuasive, client-centered proposal materials that reflect technical expertise and strategic positioning across multiple markets. The ideal candidate will work closely with operational and leadership partners to coordinate submission efforts, shape compelling messaging, and help deliver strong responses that strengthen business growth.
Responsibilities:
- Lead the end-to-end preparation of proposal responses, from initial planning through final submission, ensuring deadlines and quality standards are met.
- Partner with subject matter experts, operational teams, and leadership stakeholders to gather content and align each response with client expectations.
- Write and refine persuasive proposal narratives that clearly communicate technical capabilities, differentiators, and value to prospective clients.
- Organize proposal schedules, review cycles, and submission requirements to keep complex pursuits moving efficiently.
- Tailor response materials for opportunities across sectors such as transportation, industrial and manufacturing, buildings and sites, and water.
- Maintain strong working relationships with internal contributors to improve collaboration, content development, and overall proposal quality.
- Review requests for proposals and related documents to identify compliance needs, response themes, and strategic messaging priorities.
- Support the continuous improvement of proposal content and processes by helping standardize effective approaches and reusable materials. Requirements
- Demonstrated experience in proposal writing and proposal development, particularly for formal RFP responses.
- Strong ability to translate technical or operational information into clear, persuasive written content.
- Experience coordinating with cross-functional teams and managing multiple proposal deadlines at once.
- Excellent editing, proofreading, and document organization skills with close attention to detail.
- Ability to interpret solicitation requirements and produce compliant, well-structured submissions.
- Strong communication and collaboration skills when working with leadership, operations, and subject matter experts.
- Proficiency in developing high-quality proposal documents within a deadline-driven environment.