BusinessOperations - Exception Template#26-27533

Clayton, MO

Onsite Job Description

Proposal Development Specialist Bachelor's Degree or similar experience 1-2 years of Proposal or RFP experience Project Management experience A high-performing Proposal Specialist consistently delivers accurate, compliant work on time, takes ownership of their deliverables, and demonstrates continuous improvement through reduced rework and strong collaboration.

EEO:

"Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of - Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans." ================== Proposal Development Specialist Bachelor's Degree or similar experience 1-2 years of Proposal or RFP experience Project Management experience A high-performing Proposal Specialist consistently delivers accurate, compliant work on time, takes ownership of their deliverables, and demonstrates continuous improvement through reduced rework and strong collaboration. Story Behind the Need - Business Group & Key Projects Health plan or business unit

Team culture

Surrounding team & key projects

Purpose of this team

Reason for the request

Motivators for this need

Any additional upcoming hiring needs?

Health plan or business unit:

Proposal Development Team culture:

Our team culture is collaborative, accountable, and highly supportive, with a shared focus on delivering high-quality, compliant work in a fast-paced environment. Surrounding team & key projects:

This individual will be working with Project Teams consisting of Vice Presidents (Leads), Project Managers, and other Specialists. The team's work on procurements that are time sensitive and critical detail is important.

Purpose of this team:

The Proposal Team responds to reprocurements for Centene's line of Medicaid business and sometimes Medicare.

Reason for the request:

One of our Proposal Specialists is out on leave and we are entering a very busy RFP season so we need the capacity on our team to support that incoming time sensitive work.

Motivators for this need:

See above reason.

Typical Day in the Role Daily schedule & OT expectations

Typical task breakdown and rhythm

Interaction level with team

Work environment description Daily schedule & OT expectations:

The standard schedule is Monday through Friday, 8 AM to 5 PM CT. However, due to the time-sensitive nature of RFP work, there are periods—particularly during active production and submission phases—where additional hours may be needed to support deadlines.

Typical task breakdown and rhythm:

The day is a mix of structured production work, graphic editing, real-time collaboration, and quick-turn updates, with priorities shifting based on project deadlines and team needs.

Typical tasks include:

Creating and updating:

Word templates

Style guides

Formatting standards

Building and editing:

Proposal documents (Word/PDF)

Attachment templates

Editing graphics to meet requirements

Ensuring formatting consistency and compliance The rhythm is Highly collaborative, with constant back-and-forth communication every day. How the rhythm changes throughout the projects which is generally a 45-60 cycle.

Early Phase (Pre-Release / Kickoff)

More structured:

Building templates

Setting up tools (assignment grids, style guides)

Heavier focus on setup and planning

Active Development Phase

Balanced mix of:

Production work

Collaboration

Ongoing edits

Final Production / Submission Phase

Much more intense:

Heavy formatting and assembly

Final compliance checks

Rapid turnaround edits Interaction level with team:

This person will interact daily and hourly with the team members via teams and email and should be able to receive constructive feedback on document adjustments. Work environment description. Due to the short timelines provided by the state's to respond to an RFP, our work can include quick turnaround. This person should be able to work independently and confidently as part of the project team. Our remains in constant communication throughout the day via teams and email. This person may work with writers to ensure that graphics are edited properly. They may screenshare during the editing process to collaborate with the team members.

Work environment description:

Typically, everyone works remotely from home across the country. However there may be a couple of times where we meet at the corporate office at Centene in St. Louis to finish print proposals. In this case, travel may be requested and will be paid for.

Compelling Story & Candidate Value Proposition What makes this role interesting?

Points about team culture

Competitive market comparison

Unique selling points

Value added or experience gained What makes this role interesting?

The Proposal Specialist role is interesting because it sits at the center of the entire proposal process—combining strategy, coordination, technical detail, and production into one highly dynamic role. You're not just doing one task, you see how everything comes together and directly impacts the final outcome.

Proposal Specialists are a key player on the team that directly drives whether the proposal is accurate, compliant, and submitted successfully.

Points about team culture:

Everyone on the team takes their role very seriously and generally expects an immediately turnaround on requests. There is a strong "we succeed together" mindset, especially important during high-volume RFP cycles. We operate with a strong sense of shared accountability—team members consistently step in to support one another to ensure overall success. Our team excels in fast-paced environments, maintaining quality and attention to detail even under compressed timelines.

Competitive market comparison:

I have heard from others who have worked in competitor Proposal Departments our team's roles typically cover a broader range of responsibilities than standard proposal functions, as we are involved across nearly all phases of the proposal lifecycle rather than focusing on a single area. Unique selling points

Our team's unique strength is the breadth and depth of our role—we don't operate in silos. We lead and contribute across strategy, planning, content development, compliance, and final production, allowing us to deliver more cohesive, high-quality, and competitive proposals. Value added or experience gained

Joining our team offers the opportunity to develop a rare combination of strategic, technical, and operational skills. Team members gain end-to-end ownership experience, work across functions, and build the confidence and capability to manage complex, high-impact deliverables. Candidate Requirements

Education/Certification

Required:

Bachelor's Degree or similar experience

Preferred:

Licensure

Required:

none

Preferred:

none Years of experience required

Disqualifiers

Best vs. average

Performance indicators Must haves:

1-2 years of Proposal or RFP experience Nice to haves:

Project Management experience

Disqualifiers:

No graphics experience

No experience in working with word document quick styles and formatting.

No experience in working with large # of documents.

Performance indicators:

A high-performing Proposal Specialist consistently delivers accurate, compliant work on time, takes ownership of their deliverables, and demonstrates continuous improvement through reduced rework and strong collaboration. Top 3 must-have hard skills

Level of experience with each

Stack-ranked by importance

Candidate Review & Selection 1

Advanced Skill Level:

Adobe Acrobat Pro Experience (3 years)

Advanced Skill Level:

Word Document (formatting, quick styles, setting up templates) (3 years)

2

Medium Skill Level:

Editing graphics within Illustrator

3

Advanced Skill Level:

Excel Software formatting large numbers of worksheets for printing (3 years)

Candidate Review & Selection Shortlisting process

Second touchpoint for feedback

Interview Information

Onboard Process and Expectations Projected HM Candidate Review Date:

As soon as possible

Number and Type of Interviews:

2 rounds/virtual

Extra Interview Prep for

Candidate:

N/a

Required Testing or Assessment (by Vendor):

Computer Literacy:

Med to Advance for both Microsoft products & Adobe acrobat

Manager Communication Preferences & Steps Background Check Requirements (List DFPS or other specialty checks here) Standard Background Do you have any upcoming PTO? I am on PTO from 6/29-7/3 Colleagues to cc/delegate This person would also be working with Amanda Feldman, our Senior Proposal Specialist who reports to me.