Construction Inspection Department Administrator Greenman-Pedersen Inc. - 4.0 Buffalo, NY Job Details $52,000 - $58,500 a year 1 day ago Benefits Health insurance Dental insurance 401(k) Paid time off Vision insurance Employee stock ownership plan Qualifications Computer literacy Driver's License Full Job Description GPI is seeking a Department Administrator to support the Construction Inspection and Engineering Project Managers within GPI's Western New York Branch. The core of this role involves support of project proposals, contracts, invoicing, compliance reporting, and closeout. In addition, this role offers an opportunity for training toward a role with GPI's growing Right-of-Way (ROW) Services Group. Work within this group involves working with property owners involved in planned construction projects requiring easements and acquisitions. The ideal candidate is highly organized, detail-oriented, and comfortable coordinating closely with Project Managers and Construction Inspectors, throughout the project lifecycle as well as performing outreach and working in-person with property owners engaged in the ROW process. Do you value a company that puts employee satisfaction at the forefront of who they are? If so, GPI wants you! GPI is a multi-discipline engineering firm providing planning, design, and construction services for transportation infrastructure and building system projects throughout the United States for over 50 years. Ranked in the Top 100 Firms by Engineering News Record, GPI is a forward-thinking, innovative firm with a culture committed to excellence and fosters staff empowerment. For more information, visit: www.gpinet.com

Responsibilities:

Contract Administration including entry and maintenance of project data accurately and timely. Generate draft invoices for review by Project Managers. Coordination with Project Managers throughout the invoice development and approval process. Track invoice status and follow-through delivery of invoices. Coordination with Project Managers through project close-out, ensuring administrative and billing items are completed. Provide general office support. Support additional administrative or department-wide tasks as assigned.

Qualifications:

Associate's or Bachelor's degree in Business Administration, Organizational Management, Accounting, Finance, or a related field preferred. 0 - 3 year's experience in project administration, billing, accounting support, or administrative roles is preferred. Strong attention to detail with the ability to manage multiple tasks and deadlines. Proficiency in Microsoft Outlook, Word, and Excel. Comfortable with out-of-office, in-person, contact involving the general public. Experience with Deltek Vantage Point a plus. Experience with contract management is another plus. Maintain a valid driver's license with a clean motor vehicle report (MVR) for final consideration Read, write, and understand plans and directions given in the English language Basic computer skills with the ability to create and edit Microsoft Word and Excel documents, create Outlook emails and utilize SharePoint and Microsoft Teams to communicate with other team members GPI offers excellent benefits, including a 401(k) plan, ESOP, medical/dental/vision plans, paid time off, and more. GPI is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, national origin, disability, or protected veteran status. D/V Notice To Third-Party Agencies GPI does not accept unsolicited resumes from recruiters and/or agencies. Any staffing employment agency, person, or entity that submits an unsolicited resume to this site does so with the understanding that the applicant's resume will become the property of GPI and has the right to hire that applicant at its discretion and without any fee owed to the submitting staffing/employment agency, person, or entity. GPI will not pay a placement fee unless the agency or recruiter has a signed contract with GPI's Corporate Human Resources department in advance of submitting a candidate for consideration. Staffing/employment agencies must submit applicants to the designated GPI recruiter to be eligible for a placement fee. Verbal and written approvals will not be considered a valid contract for service. Work Authorization In compliance with the Immigration Reform and Control Act of 1986, we will hire only U.S. citizens and aliens lawfully authorized to work in the United States (if the position is or will be one that is subject to U.S. law). Verification of employment eligibility will be required at the time of hire. Visa sponsorship is typically not available for entry-level positions. GPI participates in E-Verify. Know your Right to Work. Email Communications Thank you for your interest in Greenman-Pedersen, Inc. (GPI). By applying, you may receive periodic email notifications about career opportunities. These communications are designed to keep you informed of new and exciting openings across our organization. You can opt out of these notifications at any time.