Bid Coordinator

Bid Coordinator The Regional Bid Coordinator provides administrative, operational and content development support for the bid management process within the region. This role ensures that bids are prepared efficiently, documents are maintained accurately, and all deadlines are met, allowing the bid team to focus on strategy and content development. Support regional bid teams by assisting with the identification, tracking, and coordination of new RFP and tender opportunities, helping ensure Sales and Bid Managers are aware of relevant opportunities in a timely manner. Department Sales Employment Type Full Time Location USA Chicago Workplace type Fully remote Reporting To John Hollner Key Responsibilities Maintain bid schedules, milestones, and delivery across regional opportunities. Prepare and format bid documents, templates, and presentations to quality standards. Draft and edit proposal sections under Bid Manager guidance, ensuring clarity and message alignment. Manage RFP/RFI analysis, segment requirements, and coordinate task ownership across stakeholders. Coordinate communication between bid teams, SMEs, and external contributors. Maintain bid content libraries, version control, and documentation standards. Support secure, compliant, and on‑time bid submissions. Capture lessons learned and maintain post‑bid documentation. Monitor tender portals, log opportunities, and track key deadlines. Support opportunity summaries, status tracking, and approved handover into the formal bid process.

Skills, Knowledge and Expertise Minimum Requirements:

Proven experience in bid administration, project coordination, or office support. Strong organisational and time‑management capabilities, able to manage multiple deadlines. Proficiency with Microsoft Office, document management, and collaboration tools (e.g. Teams, SharePoint). Strong written communication skills, with attention to clarity, structure, and professionalism. High attention to detail and accuracy in document preparation and opportunity tracking. Ability to work effectively under pressure and meet tight deadlines.

Desirable Requirements:

Experience supporting bids in professional services, technology, or cyber security environments. Familiarity with RFP/RFI processes and tender portals. Early experience contributing written content to bids, proposals, or client‑facing materials. Exposure to global or multi‑region bid coordination. Familiarity with CRM systems or opportunity registers for pipeline tracking. Benefits Flexible working Financial & Investment 401k Life Assurance Maternity & Paternity leave Community & Volunteering Programmes Employee Referral Program Lifestyle & Wellness - Health Insurance contributions available Learning & Development About NCC Group We assess, develop and manage cyber threats across our increasingly connected society. We advise global technology, manufacturers, financial institutions, critical national infrastructure providers, retailers and governments on the best way to keep businesses, software and personal data safe. With our knowledge, experience and global footprint, we are best placed to help businesses identify, assess, mitigate & respond to the risks they face. We are passionate about making the Internet safer and revolutionising the way in which organisations think about cyber security. Headquartered in Manchester, UK, with over 35 offices across the world, NCC Group employs more than 2,000 people and is a trusted advisor to 15,000 clients worldwide. We review every application received and will get in touch if your skills and experience match what we're looking for. If you don't hear back from us within 10 days, please don't be too disappointed - we may keep your CV on our database for any future vacancies and we would encourage you to keep an eye on our career opportunities as there may be other suitable roles. If you do not want us to retain your details, you can utilise the Manage Your Data tool provided by Pinpoint or contact us directly at: global.ta@nccgroup.com . All personal data is held in accordance with the NCC Group Privacy Notice. We are committed to diversity and flexibility in the workplace. If you require any reasonable adjustments to support you during the application process, please tell us at any stage. Please note that this role involves mandatory pre-employment background checks due to the nature of the work NCC Group does. To apply, you must be willing and able to undergo the vetting process. Apply Now Our Hiring Process Stage 1: Screening call with your Talent Acquisition Team Stage 2: First Stage Interview Stage 3: Second Stage Interview Stage 4: Offer Find out more Not quite right? Register your interest to be notified of any roles that come along that meet your criteria. Register Your Interest