Construction Administrator (Hybrid)

Construction Administrator (Hybrid) Climate Pros - 3.0 Glendale Heights, IL Job Details 10 hours ago Qualifications Record keeping Microsoft Excel Microsoft Outlook ADP Purchase order management High school diploma or GED Analysis skills Task prioritization Construction document control Data entry Organizational skills Purchasing Construction administrative experience Clerical experience 1 year Phone call management Construction change order management Working on construction projects Entry level File organization Office experience

Full Job Description Job Summary:

This position is a key resource for assisting the Construction Coordination team with administrative tasks in connection with the project documentation, data entry and order maintenance for the construction division. This position will handle various clerical tasks involving form input and document file maintenance. The eligible duties could involve the assignment of one or more of the following:

Essential Duties/Responsibilities:

Subcontractor Duties:

Scan all Subcontractor checks upon receipt Send Subcontractor Waiver Request emails Save all received waivers Send checks to Subcontractors upon receipt of waivers Maintain a spreadsheet of all Subcontractor Checks and releases Backup to Subcontractor Documentation including: W9s and current COIs on file for all subcontractors Issuing/Tracking AIA Master Subcontract Agreements Processing/issuing project specific AIA Work Orders and Change Orders ADP Wisley Travel Card Funding Fund Wisley cards daily, add to job costs Maintain a spreadsheet of all funding Audit funding weekly

Backup Rental Purchase Order Duties:

Daily Purchase Order issuance Data entry to itemize all rental invoices on purchase orders Timely monitoring and closeout of all open purchase orders. File Documentation Scan all mail received at the office File into appropriate folders Maintain paper files at the office Construction Phone Primary point of contact for incoming construction related calls Perform other related duties as required and assigned The position is a hybrid position. The Administrator will need to be in the office at least once a week.

Basic Qualifications:

Very strong attention to detail Must be able to work in a fast paced department and be able to prioritize requests. Mature judgment and strong organizational skills Use of analytical abilities to problem solve and anticipate departmental requirements

Education/Experience:

High School Diploma/ GED At least one year of office experience Computer knowledge preferred to include: MS Office- Word, Excel and Outlook In alignment with Climate Pros' values and applicable laws, we are committed to promoting pay transparency and equity. Compensation within the stated range will vary based on the candidate's job-related knowledge, skills, and experience. Final offers will be tailored to the individual's qualifications and potential contribution.

Requirements:

Climate Pros is an equal opportunity employer committed to creating a diverse and inclusive workplace. We value and celebrate the unique perspectives and contributions of individuals, and we prohibit discrimination and harassment based on any protected characteristic as defined by applicable federal, state, and local laws.