Grants and Contracts Administrator - Clinical Research InSync Consulting Services | Hybrid | Temporary Contract Position Overview InSync Consulting Services is seeking an experienced Grants and Contracts Administrator to support clinical research operations within a healthcare finance department. The ideal candidate will have at least 4 years of clinical trials experience and 3 years of experience in contracts and budgeting . This role is responsible for reviewing clinical trial documentation, developing and negotiating study budgets, coordinating research agreements, and ensuring institutional research costs are appropriately covered. The successful candidate will collaborate with clinical research teams, legal departments, sponsors, and external vendors to facilitate timely contract execution and support compliant, financially sound research operations.

Location Requirement:

Only candidates local to Orange County, California, will be considered at this time.

Work Schedule:

Hybrid, with 1-2 days per week onsite. The first two weeks may be fully onsite for training.

Education:

Bachelor's degree required. Key Responsibilities Coordinate clinical research agreements from initiation through completion, including study contracts, startup agreements, service agreements, physician agreements, master contracts, and master fee schedules. Review and revise contracts using tracked changes, coordinate legal review, monitor approval progress, and facilitate final execution. Review clinical trial protocols and complete Qualifying Clinical Trial (QCT) checklists, including obtaining Principal Investigator signatures when required. Determine when a Coverage Analysis (CA) is appropriate based on individual study requirements. Develop, review, and negotiate clinical trial budgets that accurately account for institutional expenses and meet financial requirements. Collaborate with clinical site teams to confirm resource needs, expense allocations, and vendor costs. Document resource and payee information to support Clinical Trial Management System (CTMS) development. Apply knowledge of billing compliance, fair market value, coverage analysis, essential study documents, internal policies, and quality controls. Evaluate protocol amendments, study letters, and related communications to determine their impact on budgets, contracts, and coverage analyses. Partner with post-award teams to resolve issues, improve workflows, and support efficient research administration. Maintain organized and complete clinical research files and documentation within internal systems. Support process improvements, special projects, data analysis, and data mining initiatives. Track performance metrics and maintain dashboards for key performance indicators (KPIs) and leadership reporting. Build and maintain productive relationships with internal stakeholders, research teams, sponsors, and external agencies. Provide timely responses to questions and requests while communicating updates and meeting established deadlines. Assist with the training and development of junior-level Grants and Contracts Administrators. Required Qualifications Bachelor's degree required. 4+ years of clinical trials experience. 3+ years of contracts and budgeting experience. Experience reviewing, preparing, and negotiating clinical research agreements and study budgets. Knowledge of clinical trial protocols, coverage analysis, billing compliance, and research documentation. Strong proficiency in Microsoft Office, particularly Excel. Excellent analytical, organizational, and problem-solving skills. Ability to manage multiple projects, meet strict deadlines, and work independently. Strong written and verbal communication skills with the ability to collaborate across clinical, financial, legal, and research teams. Preferred Qualifications Experience with Clinical Trial Management Systems (CTMS). Familiarity with Qualifying Clinical Trial (QCT) checklists and Coverage Analysis (CA). Experience working with pharmaceutical companies, medical device companies, clinical research organizations (CROs), and research vendors. Experience with KPI tracking, dashboard maintenance, and process improvement initiatives. Previous experience mentoring or training junior-level contract administrators. Work Arrangement This is a hybrid position requiring candidates to be local to Orange County, California. The schedule generally includes 1-2 onsite days per week, with the possibility of full-time onsite attendance during the first two weeks of training.

Pay:

$45.00 - $48.00 per hour Expected hours: 40.0 per week

Work Location:

In person