Contract Coordinator

Contract Coordinator CocoKids Concord, CA Job Details Full-time $36.13 an hour 3 days ago Benefits Disability insurance Health insurance Dental insurance 401(k) Flexible spending account Tuition reimbursement Paid time off Employee assistance program Vision insurance Employee discount 403(b) Flexible schedule Life insurance Qualifications Microsoft Outlook PMP Phone communication Writing skills Social Sciences Data management Task prioritization Bachelor of Business Administration Government contract management Data interpretation Business Technical Proficiency Data Science Full Job Description Celebrating our 50th anniversary in 2026, CocoKids is a non-profit organization with a mission to champion and advance quality child care and early education. As the only child care resource and referral agency serving all of Contra Costa, we are at the center of the child care delivery system. Through a wide range of free and low cost services and programs, we collaborate with parents, child care providers, businesses and the community to ensure children in Contra Costa County are nurtured, healthy, and achieve their full potential.

BENEFITS

Excellent and affordable benefits including 100% employer paid medical, dental, vision, Life, and Long Term Disability plus a pre-tax flexible spending account, 403b contribution after 2 years, $1000 Education Reimbursement annually and generous paid time off plans. This is a full-time, non-exempt position.

Position Summary:

The Contracts Coordinator oversees the full lifecycle of all types of contractual agreements to ensure compliance, mitigate risk, and support organizational goals. This role supports contract creation, negotiation, execution, and renewal of contracts (sub and primary) while working closely with internal stakeholders and external vendors, funders, and service providers.

Essential Duties and Responsibilities:

To perform this job successfully, an individual must be able to perform the following satisfactorily; other duties may be assigned. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Grants and Contracts Coordination:

• Support the drafting, review, and execution of a wide range of contracts (e.g., service agreements, vendor contracts, MOUs, grant-funded agreements).
• Monitor monthly expenditures against approved budgets to identify variances, trends, and cost overruns.
• Maintain a centralized system for contract tracking, renewals, and amendments.
• Develop and implement standardized subcontract and contract templates, workflows, and procedures.
• Partners with other agency departments to ensure proper documents, certificates, etc. are accessible to various funders as requested.
• Support program staff in tracking and meeting all deliverables in a timely manner.
• Ensure compliance with publicly and privately funded grants and contracts and applicable laws Ensure timely submission of grant and contract related documents (e.g., reports, invoices, payments)
• Maintain accurate records and generate regular reports on contract status, deadlines, and key data points.

Vendor Management and Contracts:

• Manage the end-to-end lifecycle of vendor contracts, overseeing onboarding, compliance, and renewals.
• Ensure all new vendor paperwork and compliance documentation is properly submitted.
• Maintain a centralized system for tracking vendor contracts and producing reports as needed. Secondary Duties
• Recommend improvements to enhance efficiency, consistency, and compliance across the organization.
• Coordinate with Data Associate to support program staff with development of reports, narratives and other contract related requirements as needed
• Support program staff with contract management using MS Planner
• Monitor contract obligations and key performance indicators to ensure programs comply with terms
• Other duties as assigned.

The above statements are intended to describe the general nature and level of the work being performed by people assigned to this work. This is not an exhaustive list of all duties and responsibilities. CocoKids management reserves the right to amend and change responsibilities to meet business and organizational needs as necessary.

Minimum Education & Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

Formal Education:

BA degree in Social Science, Public Administration, Data Science, Business or similar a plus.

Practical Experience :

• Excellent communication skills both orally and in writing, good listener
• Ability to work independently, accept supervision, and to work as part of a team
• Ability to work and communicate with diverse cultural and socioeconomic groups, and differently-abled individuals
• Experience and knowledge of federal, state and local public contracts and related requirements a plus

Technical Qualifications or Specialized Certification:

• Proficient skills in MS Office (Word, Excel, Outlook, PowerPoint, Planner)
• Proficient skills in additional software/platforms including data management
• Ability to communicate effectively via emails, telephone, and virtual tools, such as Zoom Language, Mathematical, and/or

Reasoning Ability:

• Ability to solve problems and appropriately prioritize tasks
• Ability to analyze data and interpret results

Certificates and Licenses:

Project planning certificate (optional)

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• This position may be considered for a hybrid work option by working part-time in the office and part-time working from home or engaging out in the community.

Work Environment AND Physical & Mental Demands Physical and Mental Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.

• Employee is regularly required to stand; sit; walk; and use hands to finger, handle or feel. The employee is frequently required to reach with hands and arms, stoop, kneel, crouch, talk or hear. The employee must occasionally lift and/or move up to 20 pounds, operate a motor vehicle.
• This job operates in a clerical office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.
• This is largely a sedentary role; however, some filing is required. This would require the ability to lift files, open filing cabinets, and bend or stand on a stool as necessary.
• Ability to meet the requirements of daily attendance on the job for full continuous eight-hour days (f/t employee), or depending on your employment status
• Willingness to work flexible hours including occasional evening and weekend events
• Ability to work under pressure and meet deadlines
• Reliable transportation The above job description is not intended to be an all-inclusive list of duties and standards of the position.

Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.

NO PHONE

CALLS, please. CocoKids is an Equal Opportunity, Inclusive Employer and welcomes a diverse pool of applicants.

Job Type:

Full-time Pay:

$36.13 per hour

Benefits:

401(k) Dental insurance Disability insurance Employee assistance program Employee discount Flexible schedule Flexible spending account Health insurance Life insurance Paid time off Tuition reimbursement Vision insurance

Language:

other language (Preferred) Ability to

Commute:

Concord, CA 94518 (Preferred)

Work Location:

In person