Contracts and Grants Specialist

Contracts and Grants Specialist Indiana University - 4.2 Indianapolis, IN Job Details Full-time $53,000 - $63,000 a year 18 hours ago Benefits Paid parental leave Health savings account AD&D insurance Paid holidays Disability insurance Health insurance Dental insurance Flexible spending account Paid time off Employee assistance program Life insurance Retirement plan Qualifications Computer operation Computer literacy Task prioritization Computer skills Full Job Description Department

PUBLIC HEALTH DEAN'S OFFICE

(IN-DPHA-IUINA) Department Information The Richard M. Fairbanks School of Public Health was formally created in 2012 and was named in recognition of a transformative gift by the Richard M. Fairbanks Foundation. With strong connections to Indiana University (IU) School of Medicine and other health science schools on the IU Indianapolis campus, the Fairbanks School of Public Health (FSPH) is poised to be a catalyst to help build a collaborative approach to improved public health in Indiana. The FSPH currently serves more than 700 students, employs over 40 full-time staff and is home to over 40 full-time faculty within the departments of Epidemiology, Community, and Global Health, Health Policy and Management, and Biostatistics and Health Data Science. The Contracts and Grants team at the Fairbanks School of Public Health provides comprehensive pre- and post-award research administration support across the full grant lifecycle. The team collaborates with faculty, staff, and university partners to develop and submit grant proposals, manage sponsored project funding, and ensure compliance with sponsor requirements and university policies. Through a commitment to accuracy, service, and continuous improvement, the Contracts and Grants team supports the school's research enterprise and advances its mission to improve public health in Indiana and beyond. Job Summary Provides financial monitoring and analysis of contracts and grants and partners with Principal Investigator(s) (PI) to ensure expenses are being paid according to contract Consults on and completes pre-award applications and participates in contract closeouts Performs post-award accounting of more complex grants; interprets regulations and guidelines of program funding for standard grants and prepares reports for grant agency Evaluates contract compliance and advises others on contractual rights and obligations Analyzes awards to determine reporting requirements and sending reports/invoices Requests or approves amendments to contract terms or contract extensions Prepares bids or requests for proposals (RFPs), including specifications and requirements; negotiates contract terms and participates in the determination of acceptable bids Analyzes and determines cash needs for cost reimbursable grants to the various agencies and cash management. Closes out awards as appropriate Provides policy and procedure interpretation to various stakeholders Ensures compliance with sponsor terms, university policies/procedures, and federal/state regulations Qualifications This position is posted at the Career career level but may be filled at the Core career level depending on the candidate's qualifications. Although they will be similar, the duties and responsibilities may differ if filled at the lower rank. The qualifications for each level are listed below.

Career Requirements:

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required Bachelor's degree (preferably in related field)

WORK EXPERIENCE

Required 2 years of relevant experience SKILLS Required Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrates time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast paced, dynamic environment Seeks to acquire knowledge in area of specialty Highly thorough and dependable Demonstrates a high level of accuracy, even under pressure

Core Requirements:

Combinations of related education and experience may be considered. Education beyond the minimum required may be substituted for work experience. Work experience beyond the minimum required may be substituted for education.

EDUCATION

Required Bachelor's degree in a related field

WORK EXPERIENCE

Preferred Experience with pre- and/or post-award research administration in a higher education or academic medical setting Experience developing or reviewing grant budgets and proposal submissions Experience working directly with faculty or Principal Investigators in a research environment Experience with enterprise systems (e.g., Kuali, PeopleSoft, or similar administration/financial systems) SKILLS Required Proficient written and verbal communication skills Maintains a high degree of professionalism Demonstrates time management and priority setting skills Demonstrates a high commitment to quality Possesses flexibility to work in a fast-paced, dynamic environment Seeks to acquire knowledge in area of specialty Highly thorough and dependable Demonstrates a high level of accuracy, even under pressure Preferred Knowledge of federal sponsor regulations (e.g., National Institutes of Health (NIH), National Science Foundation (NSF)) and Uniform Guidance Familiarity with financial reporting, reconciliation, and grant closeout processes Strong analytical skills with the ability to interpret complex guidelines and regulations Ability to manage multiple deadlines and competing priorities in a fast-paced environment Working Conditions / Demands This role requires the ability to effectively communicate and to operate a computer and other standard office productivity equipment. The position involves sedentary work as well as periods of time moving around an office environment and the campus. The person in this role must be able to perform the essential functions with or without an accommodation. Work Location IU Indianapolis Campus The Richard M. Fairbanks School of Public Health 1050 Wishard Boulevard Indianapolis, Indiana 46202 This position is eligible for a hybrid schedule (mix between remote and in-person work), subject to change in the future based on university policy and business needs. Advertised Salary $53,000.00 - 63,000.00 per year based on experience Benefits Overview For full-time staff employees, Indiana University offers a wide array of benefits including: Comprehensive medical and dental insurance Health savings account with generous IU contributions Healthcare and dependent care flexible spending accounts Basic group life insurance paid by IU Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death and dismemberment insurance Base retirement plan with generous IU contributions, subject to vesting Voluntary supplemental retirement plan options Tuition subsidy for employees and family members taking IU courses 10 paid holidays plus a paid winter break each year Generous paid time off plans Paid leave for new parents and IU-sponsored volunteer events Employee assistance program (EAP) Learn more about our benefits by reviewing the IU Benefit Programs Brochure.

Job Classification Career Level:

Career FLSA:

Exempt Job Function:

Research Job Family:

Research Administration Click here to learn more about Indiana University's Job Framework. Posting Disclaimer This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date. If you wish to include a cover letter, you may include it with your resume when uploading attachments. Equal Employment Opportunity Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information. Campus Safety and Security The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at or by visiting IUPD.

Contact Us Request Support Telephone:

812-856-1234