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HCSS Contract Associate (Webster / Partial Remote)

Job

UTMB Health

Remote

Full-Time

Posted 3 weeks ago (Updated 2 days ago) • Actively hiring

Expires 7/24/2026

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Job Description

HCSS Contract Associate (Webster / Partial Remote)
  • Galveston, Texas, United States
  • Hot•Clerical & Administrative Support HealthCare System Staffing Requisition # 2603365 •
JOB DESCRIPTION
  • Location:
  • Webster, TX.
This position offers a hybrid work arrangement, with partial remote work based on business needs. The Contract Associate is responsible for managing a portfolio of low-to-moderate-risk contracts throughout the contract lifecycle. Working under the direction of the Contract Manager, this position supports institution-wide supply chain contracting initiatives, price files, and GPO data management while ensuring compliance with applicable laws and UTMB policies.
  • ESSENTIAL JOB FUNCTIONS
  • + Oversee and prepare contract documents from initial stages through execution for low to moderate-level contracts.
+ Review, negotiate, draft, revise, and amend contracts to ensure compliance with State of Texas, UT System, and UTMB rules and regulations. + Ensure contract documents and records are complete, organized, and audit-ready in compliance with applicable laws and institutional policies. + Participate in the development and fulfillment of contract requirements. + Support data management efforts, including maintaining price files and producing reports to track contract compliance, performance, and savings. + Perform routine information gathering and reporting. + Assist with investigating and resolving contract-related issues. + Coordinate work across departments and act as liaison between UTMB and subcontractors to support contract fulfillment. + Electronically maintain contracting files, records, and documentation. + Monitor contracts throughout their lifecycle, including renewals, amendments, and terminations. + Communicate contract information clearly to stakeholders and assist with resolving inquiries. + Perform all other duties as assigned within the Contracting team.
  • MARGINAL OR PERIODIC FUNCTIONS
  • + Participate in UTMB Supply Chain process improvement projects. + Participate in UT Alliance and GPO activities. + Provide local and State reporting support.
  • KNOWLEDGE, SKILLS, AND ABILITIES
  • + Strong analytical and organizational skills with the ability to review, draft, and revise documents accurately while managing multiple deadlines.
+ Clear and professional verbal and written communication skills for collaboration with internal departments and external vendors. + Proficiency in Microsoft Office Suite and ability to learn contract management systems and supply chain tools. + Strong documentation and record management skills to maintain electronic files and ensure regulatory compliance. + Problem-solving ability to investigate and resolve contract-related issues efficiently. + Strong attention to detail to ensure compliance and data accuracy. + Basic negotiation skills with ability to support contract revisions under guidance. + Ability to work effectively in a collaborative environment. + Ability to prioritize work across multiple deadlines.
  • EDUCATION AND EXPERIENCE
  • Minimum Qualifications:
  • Two years of experience in a business or professional setting, or an equivalent combination of education and relevant experience.
  • Preferred Qualifications:
  • Bachelor's Degree.
  • LICENSES, REGISTRATIONS, OR CERTIFICATIONS
  • Required:
  • Must obtain C.P.S.M., C.P.P.B., C.P.P.O., CTCM, or an equivalent nationally recognized certification acceptable to UTMB within 18 months of appointment.
  • Preferred:
  • None.
  • SUPERVISION
  • Received:
  • Contract Manager with oversight by Director of Contracting and Purchasing.
  • Given:
  • None.
  • DECISION MAKING RESPONSIBILITY
  • Makes routine decisions related to administration and monitoring of low-to-moderate risk contracts within established guidelines. Escalates complex or high-risk issues as appropriate.
  • WORKING ENVIRONMENT AND EQUIPMENT
  • Standard office environment using standard office equipment.
  • HCSS is the in-house staffing agency for UTMB; therefore, this position is not eligible for TRS benefits. However, employees do have the opportunity to participate in the 401(k) retirement plan offered through HCSS.
  • Compensation