Proposal Coordinator

Keystone Engineering Inc. Keystone Engineering Inc. Proposal Coordinator Hamilton, MT 59840 Share Share Email Post Share Keystone Engineering Inc. opened for business in 1988 and for decades, has been a reliable provider of qualified engineering resources and technically innovative solutions. Keystone was founded to be an enduring company, and to provide an environment for our employees and clients to innovate, thrive, and be successful. Keystone's family of companies include: Milestone Project Services, SIS SILverstone, VeraPro, Salmon & Associates, and Cornerstone Surveying and Mapping. Our varied and extensive experience indicates that successful projects come down to personnel. We incorporate their individual skills in a process that's geared toward excellence. The intentional pairing of people and process is the reason why clients know that they can trust their projects in the hands of Keystone.

Services Offered:

3

D Laser Scanning, Controls & Automation, Construction Management, Design & Drafting, Engineering:

Civil/Structural, Electrical, Mechanical, Process, Functional Safety, Information Technology, Instrumentation, On-Site Services, Operations & Commissioning Support, Procurement, Project Management. Keystone Engineering is currently seeking a Proposal Coordinator to join our team. Position Summary We are seeking a Proposal Manager/Coordinator with strong organizational skills, proficiency in Microsoft platforms (Word, Excel, PowerPoint), and experience navigating AI platforms to support proposal development for a large, multi-office Oil & Gas Engineering Firm (Keystone Engineering, Inc.). The ideal candidate will help coordinate and produce high-quality proposals, manage content libraries, support schedule tracking, and assist with proposal strategy. This is a hybrid remote role with occasional travel required.

Position Type:

Full Time

Location:

Hamilton/Missoula, Montana

Work Environment:

Hybrid

Physical Demands:

Sedentary Travel Requirements:

Minimal travel.

Essential Functions:

Coordinate and manage proposal development efforts from kickoff through submission. Prepare and format proposal documents using Microsoft Word, Excel, and PowerPoint. Develop and edit proposal content with attention to clarity, accuracy, and responsiveness to client requirements. Generate and manipulate proposal data, tables, and summaries in Microsoft Excel. Create compelling presentation materials in PowerPoint. Support content management for proposal libraries and past performance databases. Collaborate with technical and business teams to gather inputs and ensure timely delivery. Utilize AI platforms to improve proposal quality, consistency, and efficiency. Track proposal schedules and deadlines. Assist with post-submission debriefs and lessons-learned documentation.

Requirements:

B.S. in Business, Marketing, or related degree. 5+ years of professional working experience. Proficient in

Microsoft Office:

Word, Excel, PowerPoint. Experience using AI platforms for content generation, research, or productivity. Strong organizational skills with an ability to manage multiple tasks and deadlines. Excellent written and verbal communication skills. Self-starter with a collaborative team approach. Willingness to travel occasionally. Applicants must be currently authorized to work in the U.S. for any employer.

Experience Preferred:

Technical writing skills (can be trained) Experience with Power BI for data reporting and dashboard creation What We Offer Competitive salary and benefits package. Hybrid remote work flexibility. Opportunities for professional development and advancement. Collaborative, supportive company culture. Exposure to diverse clients and project types. Apply Now If you are a motivated professional who enjoys supporting winning teams and producing high-quality proposals, we want to hear from you!