Proposals Support Specialist (Remote)

Proposals Support Specialist (Remote) Waltham, MA Job Details $50,000 - $70,000 a year 22 hours ago Qualifications Microsoft Word Slack Bachelor's degree Organizational skills Proofreading 1 year Technical Proficiency Entry level File organization Full Job Description Join The GlideFast Team Work with the best consultants and developers in the industry. GlideFast Consulting - Proposals Support Specialist (Remote) Reference

JBRQ0001010

Job Details Remote The Proposals Support Specialist supports the Proposals team by providing flexible, execution-focused assistance during high-volume periods, tight deadlines, and large or complex proposal efforts. This role is responsible for proposal intake, coordination support, formatting, content assembly, and compliance tracking to ensure timely, accurate, and high-quality submissions. The Proposals Support Specialist works closely with Proposals Managers and Senior Proposals Managers to maintain process consistency, support quality standards, and help scale proposal operations in alignment with company growth and branding initiatives. What is the role? Provide surge support during end-of-quarter or high-volume proposal cycles Support assigned Proposal Managers across multiple RFP, RFQ, and RFI efforts by assisting with coordination, scheduling, and task tracking. Support proposal intake activities by setting up proposal folders and file structures, creating Slack channels or collaboration spaces, scheduling initial intake and kickoff calls, and completing required intake forms or tracking documents. Capture and organize key opportunity details (deadlines, submission requirements, evaluation criteria, and stakeholder information) and ensure they are documented and shared with the assigned Proposal Manager. Prepare proposal outlines, compliance matrices, and submission checklists to support the assigned Proposal Manager throughout the response lifecycle. Assemble draft proposal responses by pulling approved content from the proposal library and tailoring content under the direction of the assigned Proposal Manager. Format proposal documents to ensure alignment with approved templates, branding standards, and customer submission requirements. Support proofreading and quality checks to help ensure proposals are accurate, complete, and professionally presented. Assist assigned Proposal Managers with document organization and final submission preparation. Serve as a support resource for internal questions related to proposal documentation, intake processes, and tools. What experience do you need for success? 1+ years of experience supporting proposals, bids, or similar structured deliverables Working knowledge of RFP, RFQ, and RFI processes Strong proficiency with Microsoft Word and document formatting Excellent organizational skills and attention to detail Ability to manage multiple tasks and deadlines simultaneously What will you bring with you? Bachelor's degree or equivalent experience in a related field preferred The starting pay range for this role is $50,000.00 - $70,000.00. Actual compensation will depend on a number of factors, including actual work location, relevant experience (internal or external), technical skills, and other qualifications. Apex Systems, LLC d.b.a. GlideFast Consulting is an equal opportunity employer. We do not discriminate or allow discrimination on the basis of race, color, religion, creed, sex (including pregnancy, childbirth, breastfeeding, or related medical conditions), age, sexual orientation, gender identity, national origin, ancestry, citizenship, genetic information, registered domestic partner status, marital status, disability, status as a crime victim, protected veteran status, political affiliation, union membership, or any other characteristic protected by law. Apex will consider qualified applicants with criminal histories in a manner consistent with the requirements of applicable law. If you have visited our website in search of information on employment opportunities or to apply for a position, and you require an accommodation in using our website for a search or application, please contact .