Administrative Assistant - Dispatch Support

Administrative Assistant - Dispatch Support Busy D Pumping Tucson, AZ Job Details Full-time $18 - $19 an hour 17 hours ago Benefits Health insurance 401(k) Paid time off 401(k) matching Qualifications Record keeping Computer operation Teamwork Microsoft Excel Microsoft Outlook Phone communication Administrative experience (1-2 years) Computer literacy Administrative experience Dispatching Client invoicing Task prioritization Clerical experience Appointment scheduling Communication skills Entry level Office experience Client interaction via phone calls

Full Job Description Pay:

$18.00 - $19.00 per hour Job description: Full-Time | Monday-Friday | 8:00 AM - 4:30 PM We are seeking a reliable and organized Administrative Assistant to support our dispatcher/scheduler and assist with daily office operations. This position plays a key role in customer communication, scheduling support, and administrative coordination. The ideal candidate is detail-oriented, professional on the phone, and comfortable working in a fast-paced environment. Responsibilities Answer incoming phone calls and assist customers Make outbound calls for scheduling, confirmations, and follow-ups Support dispatcher with scheduling and routing assistance Prepare, review, and update work orders Assist with invoicing and sending customer invoices Provide customer service support and resolve basic inquiries Maintain accurate customer and job records Assist with general office administrative tasks Provide backup support for dispatching when needed Requirements Strong computer skills required Proficient in Microsoft Office (Word, Excel, Outlook) Comfortable learning new software and systems Professional phone etiquette and communication skills Strong organizational and multitasking abilities Detail-oriented with good follow-through Ability to work in a fast-paced environment Reliable and dependable attendance Preferred Qualifications Dispatching or scheduling experience Administrative or office experience Customer service experience Experience handling work orders or invoices What We're Looking For Positive, team-oriented attitude Strong problem-solving skills Ability to prioritize and manage multiple tasks Professional written and verbal communication Ability to stay calm under pressure

Pay:

$18.00 - $19.00 per hour

Benefits:

401(k) 401(k) matching Health insurance Paid time off People with a criminal record are encouraged to apply

Work Location:

In person