Responsibilities:

Maintain accurate records in Quickbase and related platforms, including entering and updating vendor purchase order information.
Review submitted vendor purchase orders and process approvals with close attention to completeness and accuracy.
Create and manage job records for quoted work, new maintenance agreements, and renewal activity.
Monitor preventative maintenance contracts and help coordinate scheduling to keep service commitments on track.
Partner with customer service representatives to prepare job files and collect the documents needed for service execution.
Communicate with vendors and internal departments to resolve discrepancies and keep information current across systems.
Prepare and refresh reports covering job progress, vendor authorization status, and upcoming contract renewals.
Provide administrative support for operational initiatives and assist with additional projects as business needs evolve.

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