Administrative Assistant and Dispatch Coordinator

Job description Administrative Assistant and Dispatch Coordinator Altitude Electric is looking for a detail-oriented, self-motivated, friendly administrative professional who can prioritize a diverse task-load to support management and company operations. Altitude Electric is a local leader in electrical and generator solutions in the Foothills of Colorado. We are a small, family-owned business comprised of individuals who take pride in their work and enjoy providing "Mountains of Solutions".

Key Responsibilities:

Manage incoming payments to ensure accurate invoicing, timely payments, collections, and recording of transitions. Process invoices, verify purchase orders, and reconcile vendor statements. Generate, audit, and track various reports and paperwork to create executive summaries of job completion, performance, and remaining needs. Support dispatch team in managing day to day operations and coordinating with electricians and generator technicians to ensure accurate and timely completion, documentation, and billing of all projects. Support management through a wide variety of tasks with limited supervision Follow, improve, and create processes and SOP's to improve organizational operations and company-wide efficiency. Track project statuses completing or delegating relevant tasks to ensure timely completion. Prioritize a high volume of varied tasks by urgency to ensure timely completion. Clear, positive communication with customers and staff.

Standard Administrative Tasks:

Filing documents appropriately. Keep desk and office clean. Check mail and make deposits. Audit various databases. Monitoring and assigning equipment in electronic records system. Process accounts payable and receivable. Answer phones and return voicemails in a timely manner. Manage calls and support customers' needs. Manage company emails and incoming web bookings. Enter customers' contact information within a database. Maintain records of communication with customers' needs and schedule. Schedule electrical and generator jobs. Maintain various moving parts to scheduling jobs.

Requirements:

Strong employment history in administrative work, with experience/background in trades offices or electrical preferred (but not required) Proficiency in Microsoft Excel, Word, and Outlook Proficiency in QuickBooks Must be able to handle confidential company information with integrity and sensitivity High-level organizational ability and detail oriented Exceptional time management Positive attitude and sense of humor preferred Be unafraid to ask questions and voice ideas to further the development of this position and the company as a whole Why work for us?

• Amazing work environment with awesome team of coworkers!
• Team-bonding activities
• Career growth opportunities in a rapidly expanding company

Job Type:

Part-TimePay Starting at $20 Expected hours: 25 per week

Schedule:

Varied Monday to

Friday Work Location:

In person

Pay:

From $20.00 per hour

Benefits:

Flexible schedule

Work Location:

In person