Job Summary:

The Fleet Dispatch & Maintenance Coordinator is responsible for managing daily fleet operations while ensuring company vehicles remain safe, compliant, and operational. This dual-role position combines dispatching, driver communication, and fleet maintenance coordination to maximize efficiency, reduce downtime, and support on-time service delivery. The ideal candidate is highly organized, proactive, and capable of making critical decisions in a fast-paced environment.

Key Responsibilities:

Taking work orders and dispatching schedules to ensure timely deliveries, pickups, and service commitments. Communicate effectively with Project Managers, drivers and mechanics regarding ongoing assignments and service updates. Monitor vehicle locations and driver activity to ensure operational efficiency and service reliability. Schedule and track preventative maintenance programs for all fleet vehicles and equipment. Coordinate repair appointments with external vendors and mechanics. Monitor vehicle availability and proactively manage maintenance schedules to minimize downtime. Review Driver Vehicle Inspection Reports (DVIRs) and remove vehicles from service when safety concerns are identified. Maintain maintenance records and ensure repairs are completed according to company standards. Invoice payments and reconciliation. Manage employee timecard allocations and approvals. Manage DOT transportation permitting - oversize/overweight permits. Manage the licensing of company vehicles as well as rental vehicles. Manage the depreciation of company vehicles.

Required Qualifications:

High school diploma, GED, or equivalent required. Valid driver's license with insurable DMV driving record. Must be able to travel. Must be able to pass a drug test and ongoing random testing per government requirements. Minimum of 2-3 years of experience in dispatching, logistics coordination, transportation operations, or fleet maintenance administration. Experience working with commercial vehicle fleets, trucking operations, or transportation services preferred.

Work Environment & Physical Requirements:

Primarily office-based with regular interaction with drivers, maintenance personnel, and service vendors. May require occasional after-hours, weekend, or emergency response support. Fast-paced environment requiring frequent prioritization of multiple tasks and operational demands.

Drug-Free Workplace Policy:

We maintain a strict drug-free workplace policy. Pre-employment drug testing is required, and ongoing random drug screening may be conducted, including substances prohibited under federal law (e.g., marijuana).

Compensation:

Depends on Experience.

Pay:

$25.00 - $35.00 per hour

Benefits:

401(k) Dental insurance Flexible spending account Health insurance Health savings account Paid time off Vision insurance

Work Location:

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